Title IV, Part B Resources
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The Title IV, Part B - Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) program provides grants to schools, community-based, faith-based, and/or non-profit organizations as partners for the establishment of community learning centers to keep children safe while providing academic and enrichment activities during after-school hours.
The overarching goal of the state-administered federal program is to establish or expand community learning centers during non-school hours to provide students with academic and enrichment opportunities along with supportive services necessary to help them achieve academically and develop socially, emotionally, physically and behaviorally.
The grants are intended for schools eligible for Title I Schoolwide Program funds, where at least 40 percent of students qualify for free or reduced-price lunches.
Beware of Free Grant Writing
There are companies that operate online offering “free” grant writing services that are not free. Some require you sign a contract before receiving an award that ask you to purchase from a third party in exchange for their services if awarded.
However, you cannot use grant funds before you receive the award and any purchases must be allowable. Agreements entered into before you receive a grant award are not payable with 21st Century Community Learning funds. We recommend that you contact your attorney before entering into any agreements.
From Evaluation Guidelines in RFA: No more than 4% of each program's total budget can be used for local evaluation efforts. You may NOT use grant funds to pay for grant writing or make purchases, enter into any contract or incur expenses before you have a signed grant agreement. -pg. 22 of Iowa RFA
Example: If you receive an award of $100,000- You may spend up to $4,000 on local evaluation.
Grant Writing expenses are paid with your funds and are not reimbursable with grant funds.
FY21 Grant Application Timeline: Technical Assistance Meetings
- September 2020 - Request for Application (RFA) and informational letter available.
- September 23, 2020 - Grant Local Evaluation Training Webinar 10am-12pm. We will review the Evaluation Support documents (posted in the Evaluation section).
- Join Zoom Meeting
- Meeting ID: 962 2167 5124
- September - October 2020 Grant Technical Assistance Meetings around the state will be offered to provide aid in the development of grant applications. (note: For 2020, all technical assistance meetings will be statewide and virtual).
Technical Assistance Meetings
- September 30, 2020 - What's New in the RFA 9am - 10:30 am
- October 07, 2020 - Second Technical Assistance Meeting 10am-12pm
- October 14, 2020 - Third Technical Assistance Meeting 10am - 12pm
- November 4, 2020 - Fourth Technical Assistance Meeting 10am - 12pm
- All Technical Assistance meetings will use the following Zoom meeting
- URL: https://IDOE.zoom.us/my/afterschool21cclc
- Meeting ID: 577.413.5846
- Password: iowa
- For phone: 602778
- All Technical Assistance meetings will use the following Zoom meeting
- November 13, 2020 - Letters of Intent to Apply must be submitted via an online application and survey of students needs
- Questions on the letter of Intent
Iowa Afterschool Alliance/SPPG
- December 11, 2020 - Grant applications due date. Due to the Pandemic, the IDOE office is closed to the public. If you are going to hand deliver your application, please call Tana Mullen at 515-281-3333 to arrange for pick up at the door. You must arrive before 3:30PM. Please try to email firstname.lastname@example.org with your grant application and your spreadsheets. Thank you
- December 16-17, 2020 - Application Compliance Check
- December - January - Grant reviewers read and score applications for funding.
- January 2021 - Grant reviewers conference in Des Moines area.
- March - April 2021 - Grant awards announced.
- April - June 2021 - Grant contracts finalized.
- July 1, 2021 - Program implementation may begin with summer (note: The Federal data reporting begins the school year with summer school).
For RFA questions, Contact:
Vic Jaras, email@example.com
FY21 (Sept 2020) Request for Applications (RFA)
The items listed below are for the 21st Century Community Learning Centers RFA for Fall 2020.
21st Century Community Learning Centers Instructions for the Application (read this before you begin the RFA)
21st Century Community Learning Centers FY 2021 Request for Applications - (Word) - Complete Application Packet
Updated US CENSUS Link - to document a rural location
Iowa 21st Century Funding Estimator (use this spreadsheet to calculate your award)
Appendix A: Required Forms - Replaced by the Application Packet
- 21st CCLC New form D2 Year 1 Quarterly Budget 2020
- 21st CCLC New form D3 Year Cumulative Budget 2020
Evaluation and Professional Development Support
Local Evaluation Form (required for all local evaluations)
The required objectives are now the GPRA measures.
Grantees are encouraged to add local objectives in their evaluations. This data will be considered anecdotal since it will not be consistent with other grantees. However it is still important to your local evaluation.
A GOOD local evaluation should follow this formula:
GPRA measures + Local objectives+ Success Stories+ Pictures + other good data= A well-developed evaluation.
The new APR data system (which replaced the PPICS) does not have the same reporting functions as the previous system. In order to aggregate data and to provide a uniform reporting of local evaluation data, this form is required. Local evaluations may add additional facts and data and append the additional information to this form.
Teacher Survey Student Evaluation Questions (This is a short version of the teacher survey with only the GPRA measures that are required). You should include this in your local evaluation.
Teacher Survey (required for all local evaluations)
Professional Development Support
Iowa requires that no less than 5% be spent on professional development. This is monitored by the SEA (Items 6G and 6H) on the On Site Monitoring Form. In response to numerous visits, a template was created to assist grantees with their Professional Development plans.
The Iowa Afterschool Alliance visits all new grantees to assist them with staff development needs and will assist in developing a professional development plan. The IAA will contact new grantees and arrange a suitable date for their Best Practice visit.
21CCLC PD Activity Report (a PD plan is required for grantees)
Children with Disabilities and 21st CCLC Programming
Iowa 21 CCLC and Children with Disabilities Guidance - Explains the responsibilities for providing children with disabilities with an equal opportunity for participation in 21st Century Community Learning Centers programming and other before-school and after-school programs operated by school districts.
Iowa Department of Education Guidance
This guidance is found on the 21st CCLC website and the Special Education website.
If you are a community group and working with a district, please share this link with them:
Federal Guidance from the US Department of Education - You4Youth website
Eleven implementation guides focus on helping programs build capacity to meet the needs of all students, including students with disabilities. Experts, advocates and 21st CCLC practitioners and program leaders contributed their knowledge and experience to support your efforts to create and sustain high-quality, inclusive programs.
Topic Guide 1 - Introduction to Inclusion in 21st CCLC Programs
Topic Guide 2 - Legal Foundations of Inclusion: What you need to know
Topic Guide 3 - Establishing Inclusive Spaces, Activities, Materials and Routines
Topic Guide 4 - Training and Developing Staff to Support Inclusion
Topic Guide 5 - Identifying and Developing Partnerships
Topic Guide 6 - Engaging Families and Communities to Support Inclusion
Topic Guide 7 - Working With Schools and Districts to Support Inclusion
Topic Guide 8 - Working with IEPs, Section 504 Plans and Transition Plans
Topic Guide 9 - Addressing Individual Needs and Engaging All Learners
Topic Guide 10 - Supporting Social-Emotional Learning
Activities of Before and Afterschool Programs
Each eligible organization that receives an award may use the funds to carry out a broad array of before- and after-school activities (or activities during other times when school is not in session) that advance student achievement.
- Remedial education activities and academic enrichment learning programs, including providing additional assistance to students to allow the students to improve their academic achievement
- Literacy activities
- Tutoring services (including those provided by senior citizen volunteers) and mentoring programs; to reduce achievement gaps for at-risk children
- Programs that provide after-school activities for limited English proficient students that emphasize language skills and academic achievement
- Mathematics and science education activities
- Arts and music and cultural education activities
- Entrepreneurial education programs, Employment preparation or training
- Physical Fitness, Nutritional Education and Recreational Activities
- Drug and violence prevention programs. Counseling, character and behavior education
- Youth leadership and character building activities
- Volunteer and community service opportunities
- College awareness and preparation
- Homework assistance centers
- Mentoring and service-learning projects
- Activities linked to law enforcement
- Supervised field trips, recreation and enrichment programs and events
Grant Program and Awards
Cohorts VII-X: Iowa has changed the grant cycle to a period of three (3) years for all new awards, starting in 2012. An additional 2 years of funding at 75% is available after a comprehensive site visit by the Iowa Department of Education.
Cohorts I-VI: Entities eligible to receive Iowa’s grant funds for a period of five (5) years has been expanded to include local educational agencies (LEAs), cities, counties, community-based organizations (CBOs), faith-based organizations (FBOs), non-profit organizations (NPOs), or a consortium of two or more such agencies, organizations or entities. Applicants are required to plan their programs through a collaborative process that includes parents, youth, and representatives of participating schools or local educational agencies, governmental agencies (e.g, cities, counties, parks and recreation departments), community organizations, and the private sector.
Every year, 21st CCLC grantees are required to submit basic information about the characteristics associated with their programs and the outcomes they were able to achieve as a result of providing services to the students and adult family members attending their programs. This data includes activities, attendance, partners/subcontractors, staffing, and regular attendees’ math and reading proficiency levels. This data is collected by the Iowa Department of Education, submitted to a federal data collection system and publicly posted on the program website.
Iowa Afterschool Report 2012 - Evaluation data from grantees, site visits, surveys and PPICS.
Iowa Afterschool Report 2013 - Evaluation data from grantees, site visits, surveys and PPICS.
Iowa Afterschool Report 2014 - Evaluation data from grantees, site visits, surveys and PPICS.
Iowa Afterschool Report 2015 - Evaluation data from grantees, site visits and the federal APR data system
Iowa Afterschool Report 2016 - Evaluation data from grantees, site visits and the federal APR data system
Iowa Afterschool Report 2017 - Evaluation data from grantees, site visits and the federal APR data system
Iowa Afterschool Report 2018 - Evaluation data from grantees, site visits and the federal APR data system
Iowa Afterschool Report 2019 - Evaluation data from grantees, site visits and the federal APR data system