Pam Spangler
515-281-3427
Annual Notices and Deadlines for Public and Nonpublic Schools
Contact(s)
On this page...
The following is a list (which may not be exhaustive) of state and federal notices and deadlines that all public and nonpublic schools.
January
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Second Friday in January | Determine number of students participating in whole grade sharing for second semester (not required to report to the Department). | Iowa Code 282.12(4) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Jan. 1 | Last day to certify to the Iowa Department of Education reorganization and dissolution action effective July 1. | Iowa Code 257.11A(2) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Jan. 1 | AEA report Juvenile Home Program Budget due. | Iowa Code 282.31(1)"a", IAC 281-63.3(1) | Denise Ragias denise.ragias@iowa.gov |
| Jan. 7 | Secondary Career and Technical Education (CTE) Reporting Application opens for Fiscal Year (FY) Reporting. The SRI file must be uploaded before this can be completed. | ||
| Jan. 15 | At-Risk/Drop-Out Prevention. Last day to submit for Districts that want MSA. | Iowa Code 257.40, IAC 289-6.3(3)"i" | Rob Olsen rob.olsen@iowa.gov |
| Jan. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Jan. 31 | Winter Student Reporting in Iowa (SRI) certification deadline. | Iowa Code 256.9(44) | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
| Jan. 31 | Last day to submit Courses in a Program on the Secondary CTE Reporting Application. | IAC 281-12.5 |
February
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Feb. 1 | National School Lunch Program (NSLP) and School Breakfast Program (SBP). Self-monitoring review completion due. | 7 CFR 210.8(a)(1) and 7 CFR 220.11(d)(1) | Patti Harding patti.harding@iowa.gov |
| Feb. 1 | Last day to request authority to change administrative costs to the special education program for the subsequent fiscal year. | IAC 289-6.3(3)"j" | Bill Roederer bill.roederer@iowa.gov |
| Feb. 1 | Last day for boards to sign a whole grade sharing agreement (28E contract) for the next school year. | Iowa Code 282.10 | Pam Spangler pam.spangler@iowa.gov |
| Feb. 7 | Hearing request and exhibits due for the March School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline kassandra.cline@iowa.gov |
| Feb. 10 | AEA Proposed Budget due to the Department. | Iowa Code 273.3(12) and 282.31 | Denise Ragias denise.ragias@iowa.gov |
| Feb. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Feb. 15 | Last day to bill for semester special education tuition. | Iowa Code 282.20(3) | Bill Roederer bill.roederer@iowa.gov |
| Feb. 15 | Last day to bill first semester tuition. This includes open enrollment billing. | Iowa Code 282.20(3) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
March
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| March 1 | Parent deadline to file open enrollment for grades 1-12. | Iowa Code 282.18 | Sara Nickel sara.nickel@iowa.gov |
| March 10 | March School Budget Review Committee (SBRC) Hearing. | Iowa Code 257.31 | Kassandra Cline kassandra.cline@iowa.gov |
| March 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| March 31 | Last day to Submit Local Education Agency (LEA) Electronic Annual Audit of prior year to the Department and to the Auditor of State. | Iowa Code 11.6(6) | Carolyn Engelhardt carolyn.engelhardt@iowa.gov |
| March 31 | Third Quarter Claims due for Secondary Perkins Grant. |
April
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| April 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| April 15 | Community Eligibility Provision reporting due on Iowa CNP for all districts (including those not participating in CEP). | 7 CFR 249 (f)(5) | Patti Harding patti.harding@iowa.gov |
| April 15 | Board Resolutions for the 101% Budget Adjustment due to Department of Management (DOM). | Iowa Code 257.14 | John Parker john.parker@iowa.gov |
| April 15 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is a combination of property tax and income surtax to DOM. | Iowa Code 298.2 | John Parker john.parker@iowa.gov |
| April 15 | Resolution for a new instructional support levy (ISL) to DOM. | Iowa Code 259.19 | John Parker john.parker@iowa.gov |
| April 15 | Electronic Budget Certification Date to DOM. | Iowa Code 24.17 | John Parker john.parker@iowa.gov |
| April 15 | Budget Filed with control County Auditor. | Iowa Code 24.17 | John Parker john.parker@iowa.gov |
May
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| May 1 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is 100% property tax to DOM. | Iowa Code 298.9 | John Parker john.parker@iowa.gov |
| May 1 | Board resolution for New General Obligation Debt filed with control county auditor. | Iowa Code 76.2 | John Parker john.parker@iowa.gov |
| May 1 | Last day to amend current year's Certified Budget. | Iowa Code 285.3 | Max Christensen max.christensen@iowa.gov |
| May 1 | Second Semester parental claim forms for nonpublic transportation reimbursement due from parents to district | Iowa Code 285.3 | Max Christensen max.christensen@iowa.gov |
| May 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| May 15 | Area Education Agency (AEA) Budget Proposal-resubmit unapproved budget. | Iowa Code 279.3(12) | Denise Ragias denise.ragias@iowa.gov |
| May 29 | National School Lunch Program (NSLP) Health inspection data must be entered online via IowaCNP. | 7 CFR 210.13 | Deb Linderblood deb.linderblood@iowa.gov |
| May 31 | Last day to amend current year's Certified Budget. | Iowa Code 24.9 | John Parker john.parker@iowa.gov |
June
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| June 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| June 15 | Nonpublic Transportation Reimbursement Claim due. | Iowa Code 285.2 | Max Christensen max.christensen@iowa.gov |
| June 15 | Student Information, Program Updates and Program of Study Information due on Secondary Career and Technical Education (CTE) Reporting Application. | IAC 281-12.5 | |
| June 22 | Spring Student Reporting in Iowa (SRI) due. | Iowa Code 256.9(44) | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
| June 23 | Assessment Accountability deadline. | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
|
| June 30 | Spring Basic Educational Data Survey (BEDS) due. | Shelly Neese shelly.neese@iowa.gov |
|
| June 30 | Last day to pay Postsecondary Enrollment Options (PSEO) tuition due to eligible postsecondary institutions. | Iowa Code 261E.7(1) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| June 30 | CTSO Perkins Grant Applications due. | Kent Seuferer kent.seuferer@iowa.gov |
|
| June 30 | Last day to submit CTSO grant claims. | Kent Seuferer kent.seuferer@iowa.gov |
|
| June 30 | Last day to submit Fourth Quarter Claims for Secondary Perkins Grants, and Corrections Grants. |
July
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| July 1 | Due date for updates to the Vehicle Information System (VIS). | IAC 281-99.2(1) | Max Christensen max.christensen@iowa.gov |
| July 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| July 15 | Last day to bill for second semester special education tuition. | Iowa Code 282.20(3) | Bill Roederer bill.roederer@iowa.gov |
| July 15 | Last day to bill for second semester tuition - this includes open enrollment. | Iowa Code 282.20(3) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
August
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Aug. 1 | District Court placed and Special Education Foster Care Claim due (Parental rights severed or resident district can't be located). | Iowa Code 282.31(1)(b) | Bill Roederer bill.roederer@iowa.gov |
| Aug. 1 | Special Education Services Provided to Nonpublic Students Claim due (excess over amount billed to resident and generated from NP shared time). | Iowa Code 256.12(2)(c) | Bill Roederer bill.roederer@iowa.gov |
| Aug. 1 | Special Education Services High Cost Fund Claim due. | Iowa Administrative Code 281-4 | Bill Roederer bill.roederer@iowa.gov |
| Aug. 1 | Regular Education Foster Care Claim. | Iowa Code 282.31(1)"b" | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Aug. 1 | Progress report toward reorganization to Department/School Budget Review Committee (SBRC) for districts seeking Year 2 or Year 3 whole grade sharing supplementary weighting. | 281 IAC 97.5(6) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Aug. 1 | Juvenile Home Program Claim Due (AEA only). | Iowa Code 282.31(1)"a", IAC 281-63.3(1) | Denise Ragias denise.ragias@iowa.gov |
| Aug. 1 | File Outstanding (Bonds) Obligation Report. | Iowa Code 12.1 | Treasurer of State |
| Aug. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Aug. 23 | Provide notice of educational rights of homeless children and youth. | 281-IAC 33 | Carolyn Cobb carolyn.cobb@iowa.gov |
| Aug. 23 | Educational rights of homeless children and youth. Post at shelters and other locations where services to such folks are likely to be provided. Resource: https://nche.ed.gov/. | 281-IAC 33.3(2) | Carolyn Cobb carolyn.cobb@iowa.gov |
| Aug. 23 | The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). | 281-IAC 33.3(7) | Carolyn Cobb carolyn.cobb@iowa.gov |
| Aug. 23 | Review annual nondiscrimination notification statement and annual notification in newspaper, newsletter, handbooks, and website. | Section 504 34 CFR 104., Title IX 34 CFR 106.9, OCR Guidelines IV.O and V.C. | Eric Heitz eric.heitz@iowa.gov |
| Aug. 23 | Identity and publish name of investigator of allegations of bullying and harassment. | Iowa Code 280.28 | Eric Heitz eric.heitz@iowa.gov |
| Aug. 23 | Provide notice of student responsibility and discipline policies, including attendance, tobacco, alcohol, out-of-school behavior. | 281-IAC 12.3(6) | Eric Heitz eric.heitz@iowa.gov |
| Aug. 23 | Immunization record required prior to first day of school or enrollment. | IAC 641.7 | Melissa Walker melissa.walker@iowa.gov |
| Aug. 23 | Availability of postsecondary enrollment options (PSEO) for high school students. | Iowa Code 261E.6(2) | Eric St Clair eric.stclair@iowa.gov |
| Aug. 23 | Identify and publish name and contact information for district Level One Investigator. | 281-IAC Chapter 102 | Nicole Proesch nicole.proesch@iowa.gov |
| Aug. 23 | The first day public and nonpublic schools can begin. | Iowa Code 279.10 | School Improvement Consultant |
| Aug. 23 | Provide parents and students notification of district policies and state law on physical restraint and physical confinement. | 281-IAC 103.7 | Thomas Mayes thomas.mayes@iowa.gov |
| Aug. 23 | Provide Family Education Rights and Privacy Act (FERPA) notice: components of "directory information parent of eligible student right to inspect educational records, opt out rights, military recruiters." | FERPA, 20 U.S.C. 1232g | Thomas Mayes thomas.mayes@iowa.gov |
| Aug. 23 | Publish procedures on changing fees, written records of fees, waiver policy, and income guidelines. | 281-IAC Chapter 18 | Tom Cooley tom.cooley@iowa.gov |
| Aug. 26 | Graduate Verification. | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
|
| Aug. 26 | Non-fall Courses for Supplementary Weighting Certification. | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
September
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Even Years: 2nd Tuesday in September | Last date for an election to reorganize effective July 1. | Iowa Code 39.2(4)"c" and amended by HF692 | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Sept. 1 | New Regional Academy Application due. | 281 IAC 97.4(1)"h" | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Sept. 1 | Kindergarten and preschool students with an Individualized Education Program (IEP) open enrollment deadline. | Iowa Code 282.18(1)(a) | Sara Nickel sara.nickel@iowa.gov |
| Sept. 13 | Hearing request and exhibits due for the October School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline kassandra.cline@iowa.gov |
| Sept. 15 | Assurances | Iowa Code 256.7 | School Improvement Consultant |
| Sept. 15 | First part of Universal Preschool Desk Audit | IAC 281-16.3; 256.11(10)(a)(1); 256C.3(3)b; 281-41/17(256B, 34CFR300) | Jennifer Adkins jennifer.adkins@iowa.gov |
| Sept. 15 | Gifted and Talented Cover Sheet and District Plan. | 281-IAC 12.5(12) | Rosanne Malek rosanne.malek@iowa.gov |
| Sept. 15 | Special Education Supplement (SES). | Iowa Code 291.10, IAC 281-99.2(1) | Bill Roederer bill.roederer@iowa.gov |
| Sept. 15 | Certified Annual Financial Report (CAR). | Iowa Code 291.10, IAC 281-99.2(1) | Denise Ragias denise.ragias@iowa.gov |
| Sept. 15 | If CAR, SES, or ATR is not filed today or by the deadline of an approved extension, the district will be required to submit a corrective action plan to the SBRC. | IAC 289-6.3(3)(d) | Kassandra Cline kassandra.cline@iowa.gov |
| Sept. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Sept. 15 | Date by which a student must be at least 5 years old to be counted for certified enrollment if enrolled on Oct. 1. | Iowa Code 282.3 | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
| Sept. 15 | Mentoring and Induction. | Iowa Code 284.5 | Larry Bice larry.bice@iowa.gov |
| Sept. 15 | Annual Transportation Report (ATR) due. | Iowa Code 285.1, IAC 281-99.2(1) | Max Christensen max.christensen@iowa.gov |
| Sept. 15 | Comprehensive School Improvement Plan (CSIP). | Iowa Code 256.7 | School Improvement Consultant |
| Sept. 16 | National School Lunch Program (NSLP) Annual financial Report for nonpublic and Residential Child Care Institutions (RCCIs) are due. | Patti Harding patti.harding@iowa.gov |
|
| Sept. 30 | Parent Notification of Open Enrollment. | 281-IAC 17.3 | Sara Nickel sara.nickel@iowa.gov |
| Sept. 30 | Facilities, Bond, Physical Plant and Equipment Levey (PPEL), Elections and Sales Tax Data Collection due. | Iowa Code 256.9(19), IAC 281-99.2(1) | Rob Olsen rob.olsen@iowa.gov |
| Sept. 30 | First Quarter Claims due for Secondary Perkins Grants. |
October
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Last Friday of October. | Special Education Student Weighted Count. | Iowa Code 257.6(5) and Iowa Code 273.5(5) | John Lee john.lee@iowa.gov |
| Oct. 1 | The number of students participating in whole-grade sharing shall be determined (for first semester) (Not required to report to the Department). | Iowa Code 282.12(4) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Oct. 1 | Last day to submit board resolution to study reorganization in order to request Year 1 whole grade sharing supplementary weighting. | 281 IAC 97.5(5) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Oct. 1 | National School Lunch Program (NSLP): Districts must select sample for verification. | 7 CFR 245.6(5) | Deb Linderblood deb.linderblood@iowa.gov Patti Harding patti.harding@iowa.gov |
| Oct. 1 | Certified Student Count. | Iowa Code 257.6(1) | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
| Oct. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Oct. 15 | Last date to notify the School Budget Review Committee (SBRC) if the district incurred a negative unspent balance and begin developing a corrective action plan. | 289 IAC 6.5(3) | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Oct. 15 | October School Budget Review Committee (SBRC) Hearing. | Iowa Code 257.31 | Kassandra Cline kassandra.cline@iowa.gov |
| Oct. 15 | Fall Student Reporting in Iowa (SRI) and Certified Enrollment deadline. | Iowa Code 257.6(1) | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
| Oct. 15 | Online Fall Basic Education Data Survey (BEDS) Staff, if utilizing operational sharing. | Iowa Code 256.9(48) | Shelly Neese shelly.neese@iowa.gov |
| Oct. 30 | Online Fall Basic Education Data Survey (BEDS) and Fall BEDS Staff due. | Iowa Code 256.9(48) | Shelly Neese shelly.neese@iowa.gov |
| Oct. 31 | Last day to resolve Certified Enrollment issues. | Jay Pennington jay.pennington@iowa.gov |
|
| Oct. 31 | Operational Sharing Certification Due. | Jay Pennington jay.pennington@iowa.gov |
November
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| Odd Years: 1st Tuesday after the 1st Monday in November. | Last day for an election to reorganize effective July 1. | Iowa Code 39.2(4)"c" and amended by HF692 | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Nov. 1 (even years) | Two-year application for year round school due. | Iowa Code 279.10 | Eric Heitz eric.heitz@iowa.gov |
| Nov. 1 | School Board Officers Report due. | Iowa Code 291.11, IAC 281-99.2(1) | Carolyn Engelhardt carolyn.engelhardt@iowa.gov |
| Nov. 1 | Last day for public notice of board intent to whole grade share. Must not be less than 90 days before the signing the agreement. | Iowa Code 282.11 | Pam Spangler pam.spangler@iowa.gov |
| Nov. 1 | School Association Reporting (SAR) due. | Iowa Code 279.38 and 279.38A | Rob Olsen rob.olsen@iowa.gov |
| Nov. 15 | National School Lunch Program (NSLB) Verification process must be completed. | 7 CFR 245.6 | Deb Linderblood deb.linderblood@iowa.gov Patti Harding patti.harding@iowa.gov |
| Nov. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Nov. 15 | Hearing request and exhibits due for the December School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline kassandra.cline@iowa.gov |
December
| Date | Topic/Subject Matter | State/Federal Law | Contact |
|---|---|---|---|
| First Monday in December. | National Lunch Program (NSLP) Verification Collection Report due. | 7 CFR 245.7 | Deb Linderblood deb.linderblood@iowa.gov Patti Harding patti.harding@iowa.gov |
| Dec. 1 | Last day to submit online School budget Review Committee (SBRC) Applications for Modified Supplemental Amount (MSA) for increased enrollment, open enrollment out, excess costs to provide instruction to limited English proficient students above the costs of regular instruction, and unusual need to continue funding beyond five years of weighting for students in a limited English proficient program. | 281 IAC 60.6(2)"b", 289 IAC 6.3(3)"h" | Carla Schimelfenig carla.schimelfenig@iowa.gov |
| Dec. 1 | First semester parental claim forms for non public transportation reimbursement due from parents to district. | Iowa Code 285.3 | Max Christensen max.christensen@iowa.gov |
| Dec. 4 | National School Lunch Program (NSLP) hawk-i submission due. | 283A.2(3) | Deb Linderblood deb.linderblood@iowa.gov Patti Harding patti.harding@iowa.gov |
| Dec. 13 | Dropout Verification Date. | Margaret Hanson margaret.hanson@iowa.gov Rachel Kruse rachel.kruse@iowa.gov |
|
| Dec. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) | National School Lunch Program (NSLP) meal claims must be entered. | Patti Harding patti.harding@iowa.gov |
|
| Dec. 15 | Local Education Agency (LEA) Area Education Agency (AEA) and Nonpublic School Improvement Universal Desk Audit Items due. The second part of the Preschool Universal Desk Audit is also part of this collection. | IAC 218-12 and IAC 281-72 |
Preschool Contact: |
| Dec. 17 | December School Budget Review Committee (SBRC) hearing. | Iowa Code 257.31 | Kassandra Cline kassandra.cline@iowa.gov |
| Dec. 24 | Driver Education Report Due to Iowa Department of Transportation. | IAC 761-634.4 | Lacy Lawrence driveredreport@iowadot.us lacy.lawrence@iowa.gov |
| Dec. 30 | First Quarter Claims due for Secondary Perkins Grants. | ||
| Dec. 31 | Between December 15-31 districts, submit a report of Equal Employment Opportunity (EEO) standards and accomplishments via BEDS. | Iowa Code 19B.11 | Shelly Neese shelly.neese@iowa.gov |