Pam Spangler
515-281-3427
Annual Notices and Deadlines for Public and Nonpublic Schools
Contact(s)
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The following list (which may not be exhaustive) of state and federal notices and deadlines for all public and nonpublic schools. For CASA-specific deadlines, see the Consolidated Accountability and Support Application (CASA) webpage.
Updated July 20, 2021.
January
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Second Friday in January | Determine the number of students participating in whole grade sharing for the second semester (not required to report to the Department). | Iowa Code § 282.12(4) | Scott Dryer |
| Jan. 1 | Last day to certify to the Iowa Department of Education reorganization and dissolution action effective July 1. | Iowa Code § 257.11A(2) | Scott Dryer |
| Jan. 1 | AEA report Juvenile Home Program Budget due. | Iowa Code § 282.31(1)"a" & Iowa Admin. Code r. 281—63.3(1) | |
| Jan. 1 | Education Standards Exemptions Waiver | Iowa Code § 256.11 | Eric Heitz |
| Jan. 7 | Secondary Career and Technical Education (CTE) Reporting Application opens for fiscal year (FY) reporting. The Student Reporting in Iowa (SRI) file must be uploaded before this can be completed. | Iowa Code § 256.11(5)"h" | Jeffrey Fletcher |
| Jan. 15 | Second quarter claims due for secondary and postsecondary Perkins Grant. | Amy Vybiral | |
| Jan. 15 | At-Risk/Drop-Out Prevention. Last day to submit for districts that want MSA. | Iowa Code § 257.40; Iowa Admin. Code r. 289—6.3(3)"i" | Scott Dryer |
| Jan. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (National School Lunch Program [NSLP]/School Breakfast Program [SBP]/Seamless Summer Option [SSO]) claims must be entered. | Patti Harding | |
| Jan. 28 | Winter SRI certification deadline. | Iowa Code § 256.9(44) | Margaret Hanson and Rachel Kruse |
| Jan. 31 | Last day to submit Courses in a Program on the Secondary CTE Reporting Application. | Iowa Admin. Code r. 281—12.5 | Jeffrey Fletcher |
February
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Feb. 1 | National School Lunch Program (NSLP) and School Breakfast Program (SBP) self-monitoring review completion due. | 7 CFR 210.8(a)(1) & 7 CFR 220.11(d)(1) | Patti Harding |
| Feb. 1 | Last day to request authority to charge administrative costs to the special education program for the subsequent fiscal year. | Iowa Admin. Code r. 289—6.3(3)"j" | Bill Roederer |
| Feb. 1 | Last day for boards to sign a whole grade sharing agreement (28E contract) for the next school year. | Iowa Code § 282.10 | Pam Spangler |
| Feb. 10 | AEA Proposed Budget due to the Department. | Iowa Code §§ 273.3(12) and 282.31 | Kassandra Cline |
| Feb. 11 | Hearing request and exhibits due for the March School Budget Review Committee (SBRC) hearing. | Iowa Admin. Code r. 281—6.3(3) | Kassandra Cline |
| Feb. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Feb. 15 | Last day to bill for semester special education tuition. | Iowa Code § 282.20(3) | Bill Roederer |
| Feb. 15 | Last day to bill first semester tuition. This includes open enrollment billing. | Iowa Code § 282.20(3) | Scott Dryer |
March
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| March 1 | Parent deadline to file open enrollment for grades 1-12. | Iowa Code § 282.18 | Sara Nickel |
| March 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| March 15 | March School Budget Review Committee (SBRC) hearing. | Iowa Code § 257.31 | Kassandra Cline |
| March 31 | Last day to submit Local Education Agency (LEA) Electronic Annual Audit of prior year to the Department and auditor of state. | Iowa Code § 11.6(6) | Sandra Harris |
April
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| April 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| April 15 | Community Eligibility Provision reporting due on Iowa CNP for all districts (including those not participating in CEP). | 7 CFR 249 (f)(5) | Patti Harding |
| April 15 | Board Resolutions for the 101% Budget Adjustment due to Department of Management (DOM). | Iowa Code § 257.14 | John Parker |
| April 15 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is a combination of property tax and income surtax to DOM. | Iowa Code § 298.2 | John Parker |
| April 15 | Resolution for a new instructional support levy (ISL) to DOM. | Iowa Code § 259.19 | John Parker |
| April 15 | Electronic Budget Certification Date to DOM. | Iowa Code § 24.17 | John Parker |
| April 15 | Budget Filed with control County Auditor. | Iowa Code § 24.17 | John Parker |
| April 15 | Third quarter claims due for secondary and postsecondary Perkins Grant. | Amy Vybiral |
May
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| May 1 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is 100% property tax to DOM. | Iowa Code § 298.9 | John Parker |
| May 1 | Board resolution for New General Obligation Debt filed with control county auditor. | Iowa Code § 76.2 | John Parker |
| May 1 | Second Semester parental claim forms for nonpublic transportation reimbursement due from parents to district | Iowa Code § 285.3 | Max Christensen |
| May 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| May 15 | Area Education Agency (AEA) Budget Proposal-resubmit unapproved budget. | Iowa Code § 279.3(12) | Kassandra Cline |
| May 28 | National School Lunch Program (NSLP)/Seamless Summer Option (SSO) health inspection data must be entered online via IowaCNP. | 7 CFR 210.13 | Patti Harding |
| May 31 | Last day to amend current year's Certified Budget. | Iowa Code § 24.9 | John Parker |
June
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| June 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| June 15 | Nonpublic Transportation Reimbursement Claim due. | Iowa Code § 285.2 | Max Christensen |
| June 15 | Student Information, Program Updates and Program of Study Information due on Secondary Career and Technical Education (CTE) Reporting Application. | Iowa Admin. Code r. 281—12.5; Iowa Code § 256.11(5)"h" | Jeffrey Fletcher |
| June 15 | Secondary Career and Technical Education (CTE) Reporting Application (SCTERA) closes for Fiscal Year (FY) Reporting. School districts confirm the student lists for their CTE programs. | Iowa Admin. Code r. 281—12.5; Iowa Code § 256.11(5)"h" | Jeffrey Fletcher |
| June 23 | Spring Student Reporting in Iowa (SRI) certification deadline. | Iowa Code § 256.9.44 | Margaret Hanson and Rachel Kruse |
| June 24 | Assessment Accountability deadline. | Margaret Hanson and Rachel Kruse | |
| June 30 | Spring Basic Educational Data Survey (BEDS) due. | Codes noted in reference manual and on each form. | Shelly Neese |
| June 30 | Last day to pay Postsecondary Enrollment Options (PSEO) tuition due to eligible postsecondary institutions. | Iowa Code § 261E.7(1) | Scott Dryer |
| June 30 | CTSO Perkins Grant Applications due. | Chris Dzurick | |
| June 30 | Last day to submit CTSO grant claims. | Chris Dzurick | |
| June 30 | Last day to submit fourth quarter claims for Secondary Perkins Grants and Corrections Grants. | The Strengthening Career and Technical Education for the 21st Century Act (Perkins V) | Amy Vybiral |
July
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| July 1 | Due date for updates to the Vehicle Information System (VIS). | Iowa Admin. Code r. 281—99.2(1) | Max Christensen |
| July 1 | Last day to submit joint employment application for whole grade sharing supplementary weighting. | Scott Dryer | |
| July 1 | Local Perkins Pre-Applications due. | Perkins V, Sec. 134. [20 U.S.C. 2354] | Jeffrey Fletcher |
| July 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| July 15 | Last day to bill for second semester special education tuition. | Iowa Code § 282.20(3) | Bill Roederer |
| July 15 | Last day to bill for second semester tuition - this includes open enrollment. | Iowa Code § 282.20(3) | Scott Dryer |
| July 15 | Fourth quarter claims due for secondary and postsecondary Perkins Grant. | Amy Vybiral |
August
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Aug. 1 | District Court placed and Special Education Foster Care Claim due (Parental rights severed or resident district can't be located). | Iowa Code § 282.31(1)(b) | Bill Roederer |
| Aug. 1 | Special Education Services Provided to Nonpublic Students Claim due (excess over amount billed to resident and generated from NP shared time). | Iowa Code § 256.12(2)(c) | Bill Roederer |
| Aug. 1 | Special Education Services High Cost Fund Claim due. | Iowa Administrative Code 281—4 | Bill Roederer |
| Aug. 1 | Regular Education Foster Care Claim. | Iowa Code § 282.31(1)"b" | Bill Roederer |
| Aug. 1 | Progress report toward reorganization to Department/School Budget Review Committee (SBRC) for districts seeking Year 2 or Year 3 whole grade sharing supplementary weighting. | Iowa Admin. Code r. 281—97.5(6) | Scott Dryer |
| Aug. 1 | Juvenile Home Program Claim Due (AEA only). | Iowa Code § 282.31(1)"a;" Iowa Admin. Code r. 281—63.3(1) | Kassandra Cline |
| Aug. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Aug. 23 | Provide notice of educational rights of homeless children and youth. | Iowa Admin. Code 281—33 | Emily Teeter |
| Aug. 23 | Educational rights of homeless children and youth. Post at shelters and other locations where services to such folks are likely to be provided. Resource: https://nche.ed.gov/. | Iowa Admin. Code r. 281—33.3(2) | Emily Teeter |
| Aug. 23 | The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). | Iowa Admin. Code r. 281—33.3(7) | Emily Teeter |
| Aug. 23 | Review annual nondiscrimination notification statement and annual notification in newspaper, newsletter, handbooks, and website. | Section 504, 34 CFR 104; Title IX, 34 CFR 106.9; & OCR Guidelines IV.O and V.C. | School Improvement Consultant |
| Aug. 23 | Identity and publish name of investigator of allegations of bullying and harassment. | Iowa Code § 280.28 | School Improvement Consultant |
| Aug. 23 | Provide notice of student responsibility and discipline policies, including attendance, tobacco, alcohol, out-of-school behavior. | Iowa Admin. Code r. 281—12.3(6) | School Improvement Consultant |
| Aug. 23 | Immunization record required prior to first day of school or enrollment. | Iowa Admin. Code r. 281—641.7 | Melissa Walker |
| Aug. 23 | Availability of postsecondary enrollment options (PSEO) for high school students. | Iowa Code § 261E.6(2) | Jen Rathje |
| Aug. 23 | Identify and publish name and contact information for district Level One Investigator. | Iowa Admin. Code 281—102 | Thomas Mayes |
| Aug. 23 | The first day public and nonpublic schools can begin. | Iowa Code § 279.10 | School Improvement Consultant |
| Aug. 23 | Provide parents and students notification of district policies and state law on physical restraint and physical confinement. | Iowa Admin. Code r. 281—103.7 | Thomas Mayes |
| Aug. 23 | Provide Family Education Rights and Privacy Act (FERPA) notice: components of "directory information parent of eligible student right to inspect educational records, opt out rights, military recruiters." | FERPA, 20 U.S.C. 1232g | Thomas Mayes |
| Aug. 23 | Publish procedures on changing fees, written records of fees, waiver policy, and income guidelines. | Iowa Admin. Code 281—18. Note: There is not a date specified in rule (distributed "at the time of registration or enrollment") | Kassandra Cline |
| Aug. 23 | World Language Waiver. | Iowa Code § 256.11(5)"f" | Eric Heitz |
| Aug. 25 | Graduate Verification. | Margaret Hanson and Rachel Kruse | |
| Aug. 25 | Non-fall Courses for Supplementary Weighting Certification. | Margaret Hanson and Rachel Kruse |
September
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Even Years: 2nd Tuesday in September | Last date for an election to reorganize effective July 1. | Iowa Code § 39.2(4)"c" | Scott Dryer |
| Sept. 1 | New Regional Academy Application due. | Iowa Admin. Code r. 281—97.4(1)"h" | Scott Dryer |
| Sept. 1 | Kindergarten and preschool students with an Individualized Education Program (IEP) open enrollment deadline. | Iowa Code § 282.18(1)"a" | Sara Nickel |
| Sept. 11 | Hearing request and exhibits due for the October School Budget Review Committee (SBRC) Hearing. | Iowa Admin. Code r. 281—6.3(3) | Kassandra Cline |
| Sept. 15 | Assurances | Iowa Code § 256.7 | School Improvement Consultant |
| Sept. 15 | First part of Universal Preschool Desk Audit (Session ID Information) | Iowa Admin. Code r. 281—16.3 & 281—41.17; Iowa Code §§ 256.11(10)"a"(1) & 256C.3(3)"b" | Mary Breyfogle |
| Sept. 15 | Gifted and Talented Cover Sheet and District Plan. | Iowa Admin. Code r. 281—12.5(12) | Rosanne Malek |
| Sept. 15 | Special education supplement (SES). | Iowa Code § 291.10; Iowa Admin. Code r. 281—99.2(1) | Bill Roederer |
| Sept. 15 | Certified Annual Financial Report (CAR). | Iowa Code § 291.10; Iowa Admin. Code r. 281—99.2(1) | Janice Evans |
| Sept. 15 | If CAR, SES, or ATR is not filed today or by the deadline of an approved extension, the district will be required to submit a corrective action plan to the SBRC. | Iowa Admin. Code r. 289—6.3(3)"d" | Kassandra Cline |
| Sept. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Sept. 15 | Date by which a student must be at least 5 years old to be counted for certified enrollment if enrolled on Oct. 1. | Iowa Code § 282.3 | Margaret Hanson and Rachel Kruse |
| Sept. 15 | Mentoring and Induction. | Iowa Code § 284.5 | Larry Bice |
| Sept. 15 | Annual Transportation Report (ATR) due. | Iowa Code § 285.1; Iowa Admin. Code r. 281—99.2(1) | Max Christensen |
| Sept. 15 | Comprehensive School Improvement Plan (CSIP). | Iowa Code § 256.7 | School Improvement Consultant |
| Sept. 16 | National School Lunch Program (NSLP) Annual financial Report for nonpublic and Residential Child Care Institutions (RCCIs) are due. | Patti Harding | |
| Sept. 30 | Parent Notification of Open Enrollment. | Iowa Admin. Code r. 281—17.3 | Sara Nickel |
| Sept. 30 | Facilities, Bond, Physical Plant and Equipment Levey (PPEL), Elections, and Sales Tax Data Collection due. | Iowa Code § 256.9(19); Iowa Admin. Code r. 281—99.2(1) | Scott Dryer |
| Sept. 30 | First quarter claims due for Secondary Perkins Grants. | Amy Vybiral |
October
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) | |
|---|---|---|---|---|
| Last Friday of October. | Special Education Student Weighted Count. | Iowa Code §§ 257.6(5) and 273.5(5) | John Lee | |
| Oct. 1 | The number of students participating in whole-grade sharing shall be determined (for first semester) (Not required to report to the Department). | Iowa Code § 282.12(4) | Scott Dryer | |
| Oct. 1 | Last day to submit board resolution to study reorganization in order to request Year 1 whole grade sharing supplementary weighting. | Iowa Admin. Code r. 281—97.5(5) | Scott Dryer | |
| Oct. 1 | National School Lunch Program (NSLP)/Seamless Summer Option (SSO): Districts must select sample for verification. | 7 CFR 245.6(5) | Patti Harding | |
| Oct. 1 | Certified Student Count. | Iowa Code § 257.6(1) | Margaret Hanson and Rachel Kruse | |
| Oct. 12 | October School Budget Review Committee (SBRC) Hearing. | Iowa Code § 257.31 | Kassandra Cline | |
| Oct. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | ||
| Oct. 15 | Last date to notify the School Budget Review Committee (SBRC) if the district incurred a negative unspent balance and begin developing a corrective action plan. | Iowa Admin. Code r. 289—6.5(3) | Kassandra Cline | |
| Oct. 15 | Fall Student Reporting in Iowa (SRI) and Certified Enrollment deadline. | Iowa Code § 257.6(1) | Margaret Hanson and Rachel Kruse | |
| Oct. 15 | Regional planning partnership applications due. | Iowa Code § 258.14 | Jane Bradley | |
| Oct. 27 | Last day to resolve Certified Enrollment issues. | Margaret Hanson and Rachel Kruse | ||
| Oct. 30 | Fall Basic Education Data Survey (BEDS) Staff deadline. | Iowa Code § 256.9(48) | Shelly Neese | |
| Oct. 30 | Fall Basic Education Data Survey (BEDS) deadline. | Codes noted in reference manual and on each form. | Shelly Neese | |
| Oct. 31 | Operational Sharing Certification due. |
|
November
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Odd Years: 1st Tuesday after the 1st Monday in November. | Last day for an election to reorganize effective July 1. | Iowa Code § 39.2(4)"c" | Scott Dryer |
| Nov. 1 (even years) | Two-year application for year round school due. | Iowa Code § 279.10 | Eric Heitz |
| Nov. 1 | Last day for public notice of board intent to whole grade share. Must not be less than 90 days before the signing the agreement. | Iowa Code § 282.11 | Pam Spangler |
| Nov. 1 | School Association Reporting (SAR) due. | Iowa Code §§ 279.38 and 279.38A | Scott Dryer |
| Nov. 12 | Hearing request and exhibits due for the December School Budget Review Committee (SBRC) Hearing. | Iowa Admin. Code r. 281—6.3(3) | Kassandra Cline |
| Nov. 15 | File Form 655-0150: Outstanding Obligations Disclosure Statement | Iowa Admin. Code r. 781—7.4 | Treasurer of State |
| Nov. 15 | National School Lunch Program (NSLB) verification process must be completed. | 7 CFR 245.6 | Patti Harding |
| Nov. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding |
December
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Dec. 1 | Last day to submit online School budget Review Committee (SBRC) Applications for Modified Supplemental Amount (MSA) for increased enrollment, open enrollment out, excess costs to provide instruction to limited English proficient students above the costs of regular instruction, and unusual need to continue funding beyond five years of weighting for students in a limited English proficient program. | Iowa Admin. Code r. 281—60.6(2)"b" & 289—6.3(3)"h" | Scott Dryer |
| Dec. 1 | First semester parental claim forms for non public transportation reimbursement due from parents to district. | Iowa Code § 285.3 | Max Christensen |
| Dec. 2 | National Lunch Program (NSLP) Verification Collection Report due. | 7 CFR 245.7 | Patti Harding |
| Dec. 14 | December School Budget Review Committee (SBRC) hearing. | Iowa Code § 257.31 | Kassandra Cline |
| Dec. 15 | School Board Officers Report due. | Iowa Code § 291.11 and Iowa Admin. Code r. 281—99.2(1) | Sandra Harris |
| Dec. 15 | Dropout Verification Date. | Margaret Hanson and Rachel Kruse | |
| Dec. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Dec. 15 | Local Education Agency (LEA), Area Education Agency (AEA), and Nonpublic School Improvement Universal Desk Audit Items due. The second part of the Preschool Universal Desk Audit is also part of this collection. | Iowa Admin. Code 281—12 & 72 |
Preschool Contact: |
| Dec. 24 | Driver Education Report due to Iowa Department of Transportation. | Iowa Admin. Code r. 761—634.4 | Steven Stonehocker DriverEd.Report@iowadot.us |
| Dec. 30 | First quarter claims due for Secondary Perkins Grants. | Amy Vybiral | |
| Dec. 31 | FY Perkins Desk Audits due for review. | Perkins V § 112 [20 U.S.C. 2322] | Jeffrey Fletcher |
| Dec. 31 | Equal Employment Opportunity (EEO) and Affirmative Action application due. | Iowa Code § 19B.11 | Shelly Neese |