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Annual Notices and Deadlines for Public and Nonpublic Schools

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The following is a list (which may not be exhaustive) of state and federal notices and deadlines that all public and nonpublic schools.

January

Date Topic/Subject Matter State/Federal Law Contact
Second Friday in January Determine number of students participating in whole grade sharing for second semester (not required to report to the Department). Iowa Code 282.12(4) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Jan. 1 Last day to certify to the Iowa Department of Education reorganization and dissolution action effective July 1. Iowa Code 257.11A(2) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Jan. 1 AEA report Juvenile Home Program Budget due. Iowa Code 282.31(1)"a", IAC 281-63.3(1) Denise Ragias
denise.ragias@iowa.gov
Jan. 7 Secondary Career and Technical Education (CTE) Reporting Application opens for Fiscal Year (FY) Reporting. The SRI file must be uploaded before this can be completed.    
Jan. 15 At-Risk/Drop-Out Prevention. Last day to submit for Districts that want MSA. Iowa Code 257.40, IAC 289-6.3(3)"i" Rob Olsen
rob.olsen@iowa.gov
Jan. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Jan. 31 Winter Student Reporting in Iowa (SRI) certification deadline. Iowa Code 256.9(44) Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Jan. 31 Last day to submit Courses in a Program on the Secondary CTE Reporting Application. IAC 281-12.5  

February

 

Date Topic/Subject Matter State/Federal Law Contact
Feb. 1 National School Lunch Program (NSLP) and School Breakfast Program (SBP). Self-monitoring review completion due. 7 CFR 210.8(a)(1) and 7 CFR 220.11(d)(1) Patti Harding
patti.harding@iowa.gov
Feb. 1 Last day to request authority to change administrative costs to the special education program for the subsequent fiscal year. IAC 289-6.3(3)"j" Bill Roederer
bill.roederer@iowa.gov
Feb. 1 Last day for boards to sign a whole grade sharing agreement (28E contract) for the next school year. Iowa Code 282.10 Pam Spangler
pam.spangler@iowa.gov
Feb. 7 Hearing request and exhibits due for the March School Budget Review Committee (SBRC) Hearing. 281-IAC 6.3(3) Kassandra Cline
kassandra.cline@iowa.gov
Feb. 10 AEA Proposed Budget due to the Department. Iowa Code 273.3(12) and 282.31 Denise Ragias
denise.ragias@iowa.gov
Feb. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Feb. 15 Last day to bill for semester special education tuition. Iowa Code 282.20(3) Bill Roederer
bill.roederer@iowa.gov
Feb. 15 Last day to bill first semester tuition. This includes open enrollment billing. Iowa Code 282.20(3) Carla Schimelfenig
carla.schimelfenig@iowa.gov

March

Date Topic/Subject Matter State/Federal Law Contact
March 1 Parent deadline to file open enrollment for grades 1-12. Iowa Code 282.18 Sara Nickel
sara.nickel@iowa.gov
March 10 March School Budget Review Committee (SBRC) Hearing. Iowa Code 257.31 Kassandra Cline
kassandra.cline@iowa.gov
March 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
March 31 Last day to Submit Local Education Agency (LEA) Electronic Annual Audit of prior year to the Department and to the Auditor of State. Iowa Code 11.6(6) Carolyn Engelhardt
carolyn.engelhardt@iowa.gov
March 31 Third Quarter Claims due for Secondary Perkins Grant.    

April

Date Topic/Subject Matter State/Federal Law Contact
April 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
April 15 Community Eligibility Provision reporting due on Iowa CNP for all districts (including those not participating in CEP). 7 CFR 249 (f)(5) Patti Harding
patti.harding@iowa.gov
April 15 Board Resolutions for the 101% Budget Adjustment due to Department of Management (DOM). Iowa Code 257.14 John Parker
john.parker@iowa.gov
April 15 Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is a combination of property tax and income surtax to DOM. Iowa Code 298.2 John Parker
john.parker@iowa.gov
April 15 Resolution for a new instructional support levy (ISL) to DOM. Iowa Code 259.19 John Parker
john.parker@iowa.gov
April 15 Electronic Budget Certification Date to DOM. Iowa Code 24.17 John Parker
john.parker@iowa.gov
April 15 Budget Filed with control County Auditor. Iowa Code 24.17 John Parker
john.parker@iowa.gov

May

Date Topic/Subject Matter State/Federal Law Contact
May 1 Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is 100% property tax to DOM. Iowa Code 298.9 John Parker
john.parker@iowa.gov
May 1 Board resolution for New General Obligation Debt filed with control county auditor. Iowa Code 76.2 John Parker
john.parker@iowa.gov
May 1 Last day to amend current year's Certified Budget. Iowa Code 285.3 Max Christensen
max.christensen@iowa.gov
May 1 Second Semester parental claim forms for nonpublic transportation reimbursement due from parents to district Iowa Code 285.3 Max Christensen
max.christensen@iowa.gov
May 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
May 15 Area Education Agency (AEA) Budget Proposal-resubmit unapproved budget. Iowa Code 279.3(12) Denise Ragias
denise.ragias@iowa.gov
May 29 National School Lunch Program (NSLP) Health inspection data must be entered online via IowaCNP. 7 CFR 210.13 Deb Linderblood
deb.linderblood@iowa.gov
May 31 Last day to amend current year's Certified Budget. Iowa Code 24.9 John Parker
john.parker@iowa.gov

June

Date Topic/Subject Matter State/Federal Law Contact
June 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
June 15 Nonpublic Transportation Reimbursement Claim due. Iowa Code 285.2 Max Christensen
max.christensen@iowa.gov
June 15 Student Information, Program Updates and Program of Study Information due on Secondary Career and Technical Education (CTE) Reporting Application. IAC 281-12.5  
June 22 Spring Student Reporting in Iowa (SRI) due. Iowa Code 256.9(44) Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
June 23 Assessment Accountability deadline.   Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
June 30 Spring Basic Educational Data Survey (BEDS) due.   Shelly Neese
shelly.neese@iowa.gov
June 30 Last day to pay Postsecondary Enrollment Options (PSEO) tuition due to eligible postsecondary institutions. Iowa Code 261E.7(1) Carla Schimelfenig
carla.schimelfenig@iowa.gov
June 30 CTSO Perkins Grant Applications due.   Kent Seuferer
kent.seuferer@iowa.gov
June 30 Last day to submit CTSO grant claims.   Kent Seuferer
kent.seuferer@iowa.gov
June 30 Last day to submit Fourth Quarter Claims for Secondary Perkins Grants, and Corrections Grants.    

July

Date Topic/Subject Matter State/Federal Law Contact
July 1 Due date for updates to the Vehicle Information System (VIS). IAC 281-99.2(1) Max Christensen
max.christensen@iowa.gov
July 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
July 15 Last day to bill for second semester special education tuition. Iowa Code 282.20(3) Bill Roederer
bill.roederer@iowa.gov
July 15 Last day to bill for second semester tuition - this includes open enrollment. Iowa Code 282.20(3) Carla Schimelfenig
carla.schimelfenig@iowa.gov

August

Date Topic/Subject Matter State/Federal Law Contact
Aug. 1 District Court placed and Special Education Foster Care Claim due (Parental rights severed or resident district can't be located). Iowa Code 282.31(1)(b) Bill Roederer
bill.roederer@iowa.gov
Aug. 1 Special Education Services Provided to Nonpublic Students Claim due (excess over amount billed to resident and generated from NP shared time). Iowa Code 256.12(2)(c) Bill Roederer
bill.roederer@iowa.gov
Aug. 1 Special Education Services High Cost Fund Claim due. Iowa Administrative Code 281-4 Bill Roederer
bill.roederer@iowa.gov
Aug. 1 Regular Education Foster Care Claim. Iowa Code 282.31(1)"b" Carla Schimelfenig
carla.schimelfenig@iowa.gov
Aug. 1 Progress report toward reorganization to Department/School Budget Review Committee (SBRC) for districts seeking Year 2 or Year 3 whole grade sharing supplementary weighting. 281 IAC 97.5(6) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Aug. 1 Juvenile Home Program Claim Due (AEA only). Iowa Code 282.31(1)"a", IAC 281-63.3(1) Denise Ragias
denise.ragias@iowa.gov
Aug. 1 File Outstanding (Bonds) Obligation Report. Iowa Code 12.1 Treasurer of State
Aug. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Aug. 23 Provide notice of educational rights of homeless children and youth. 281-IAC 33 Carolyn Cobb
carolyn.cobb@iowa.gov
Aug. 23 Educational rights of homeless children and youth. Post at shelters and other locations where services to such folks are likely to be provided. Resource: https://nche.ed.gov/. 281-IAC 33.3(2) Carolyn Cobb
carolyn.cobb@iowa.gov
Aug. 23 The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). 281-IAC 33.3(7) Carolyn Cobb
carolyn.cobb@iowa.gov
Aug. 23 Review annual nondiscrimination notification statement and annual notification in newspaper, newsletter, handbooks, and website. Section 504 34 CFR 104., Title IX 34 CFR 106.9, OCR Guidelines IV.O and V.C. Eric Heitz
eric.heitz@iowa.gov
Aug. 23 Identity and publish name of investigator of allegations of bullying and harassment. Iowa Code 280.28 Eric Heitz
eric.heitz@iowa.gov
Aug. 23 Provide notice of student responsibility and discipline policies, including attendance, tobacco, alcohol, out-of-school behavior. 281-IAC 12.3(6) Eric Heitz
eric.heitz@iowa.gov
Aug. 23 Immunization record required prior to first day of school or enrollment. IAC 641.7 Melissa Walker
melissa.walker@iowa.gov
Aug. 23 Availability of postsecondary enrollment options (PSEO) for high school students. Iowa Code 261E.6(2) Eric St Clair
eric.stclair@iowa.gov
Aug. 23 Identify and publish name and contact information for district Level One Investigator. 281-IAC Chapter 102 Nicole Proesch
nicole.proesch@iowa.gov
Aug. 23 The first day public and nonpublic schools can begin. Iowa Code 279.10 School Improvement Consultant
Aug. 23 Provide parents and students notification of district policies and state law on physical restraint and physical confinement. 281-IAC 103.7 Thomas Mayes
thomas.mayes@iowa.gov
Aug. 23 Provide Family Education Rights and Privacy Act (FERPA) notice: components of "directory information parent of eligible student right to inspect educational records, opt out rights, military recruiters." FERPA, 20 U.S.C. 1232g Thomas Mayes
thomas.mayes@iowa.gov
Aug. 23 Publish procedures on changing fees, written records of fees, waiver policy, and income guidelines. 281-IAC Chapter 18 Tom Cooley
tom.cooley@iowa.gov
Aug. 26 Graduate Verification.   Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Aug. 26 Non-fall Courses for Supplementary Weighting Certification.   Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov

September

Date Topic/Subject Matter State/Federal Law Contact
Even Years: 2nd Tuesday in September Last date for an election to reorganize effective July 1. Iowa Code 39.2(4)"c" and amended by HF692 Carla Schimelfenig
carla.schimelfenig@iowa.gov
Sept. 1 New Regional Academy Application due. 281 IAC 97.4(1)"h" Carla Schimelfenig
carla.schimelfenig@iowa.gov
Sept. 1 Kindergarten and preschool students with an Individualized Education Program (IEP) open enrollment deadline. Iowa Code 282.18(1)(a) Sara Nickel
sara.nickel@iowa.gov
Sept. 13 Hearing request and exhibits due for the October School Budget Review Committee (SBRC) Hearing. 281-IAC 6.3(3) Kassandra Cline
kassandra.cline@iowa.gov
Sept. 15 Assurances Iowa Code 256.7 School Improvement Consultant
Sept. 15 First part of Universal Preschool Desk Audit IAC 281-16.3; 256.11(10)(a)(1); 256C.3(3)b; 281-41/17(256B, 34CFR300) Jennifer Adkins
jennifer.adkins@iowa.gov
Sept. 15 Gifted and Talented Cover Sheet and District Plan. 281-IAC 12.5(12) Rosanne Malek
rosanne.malek@iowa.gov
Sept. 15 Special Education Supplement (SES). Iowa Code 291.10, IAC 281-99.2(1) Bill Roederer
bill.roederer@iowa.gov
Sept. 15 Certified Annual Financial Report (CAR). Iowa Code 291.10, IAC 281-99.2(1) Denise Ragias
denise.ragias@iowa.gov
Sept. 15 If CAR, SES, or ATR is not filed today or by the deadline of an approved extension, the district will be required to submit a corrective action plan to the SBRC. IAC 289-6.3(3)(d) Kassandra Cline
kassandra.cline@iowa.gov
Sept. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Sept. 15 Date by which a student must be at least 5 years old to be counted for certified enrollment if enrolled on Oct. 1. Iowa Code 282.3 Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Sept. 15 Mentoring and Induction. Iowa Code 284.5 Larry Bice
larry.bice@iowa.gov
Sept. 15 Annual Transportation Report (ATR) due. Iowa Code 285.1, IAC 281-99.2(1) Max Christensen
max.christensen@iowa.gov
Sept. 15 Comprehensive School Improvement Plan (CSIP). Iowa Code 256.7 School Improvement Consultant
Sept. 16 National School Lunch Program (NSLP) Annual financial Report for nonpublic and Residential Child Care Institutions (RCCIs) are due.   Patti Harding
patti.harding@iowa.gov
Sept. 30 Parent Notification of Open Enrollment. 281-IAC 17.3 Sara Nickel
sara.nickel@iowa.gov
Sept. 30 Facilities, Bond, Physical Plant and Equipment Levey (PPEL), Elections and Sales Tax Data Collection due. Iowa Code 256.9(19), IAC 281-99.2(1) Rob Olsen
rob.olsen@iowa.gov
Sept. 30 First Quarter Claims due for Secondary Perkins Grants.    

October

Date Topic/Subject Matter State/Federal Law Contact
Last Friday of October. Special Education Student Weighted Count. Iowa Code 257.6(5) and Iowa Code 273.5(5) John Lee
john.lee@iowa.gov
Oct. 1 The number of students participating in whole-grade sharing shall be determined (for first semester) (Not required to report to the Department). Iowa Code 282.12(4) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Oct. 1 Last day to submit board resolution to study reorganization in order to request Year 1 whole grade sharing supplementary weighting. 281 IAC 97.5(5) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Oct. 1 National School Lunch Program (NSLP): Districts must select sample for verification. 7 CFR 245.6(5) Deb Linderblood
deb.linderblood@iowa.gov
Patti Harding
patti.harding@iowa.gov
Oct. 1 Certified Student Count. Iowa Code 257.6(1) Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Oct. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Oct. 15 Last date to notify the School Budget Review Committee (SBRC) if the district incurred a negative unspent balance and begin developing a corrective action plan. 289 IAC 6.5(3) Carla Schimelfenig
carla.schimelfenig@iowa.gov
Oct. 15 October School Budget Review Committee (SBRC) Hearing. Iowa Code 257.31 Kassandra Cline
kassandra.cline@iowa.gov
Oct. 15 Fall Student Reporting in Iowa (SRI) and Certified Enrollment deadline. Iowa Code 257.6(1) Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Oct. 15 Online Fall Basic Education Data Survey (BEDS) Staff, if utilizing operational sharing. Iowa Code 256.9(48) Shelly Neese
shelly.neese@iowa.gov
Oct. 30 Online Fall Basic Education Data Survey (BEDS) and Fall BEDS Staff due. Iowa Code 256.9(48) Shelly Neese
shelly.neese@iowa.gov
Oct. 31 Last day to resolve Certified Enrollment issues.   Jay Pennington
jay.pennington@iowa.gov
Oct. 31 Operational Sharing Certification Due.   Jay Pennington
jay.pennington@iowa.gov

November

Date Topic/Subject Matter State/Federal Law Contact
Odd Years: 1st Tuesday after the 1st Monday in November. Last day for an election to reorganize effective July 1. Iowa Code 39.2(4)"c" and amended by HF692 Carla Schimelfenig
carla.schimelfenig@iowa.gov
Nov. 1 (even years) Two-year application for year round school due. Iowa Code 279.10 Eric Heitz
eric.heitz@iowa.gov
Nov. 1 School Board Officers Report due. Iowa Code 291.11, IAC 281-99.2(1) Carolyn Engelhardt
carolyn.engelhardt@iowa.gov
Nov. 1 Last day for public notice of board intent to whole grade share. Must not be less than 90 days before the signing the agreement. Iowa Code 282.11 Pam Spangler
pam.spangler@iowa.gov
Nov. 1 School Association Reporting (SAR) due. Iowa Code 279.38 and 279.38A Rob Olsen
rob.olsen@iowa.gov
Nov. 15 National School Lunch Program (NSLB) Verification process must be completed. 7 CFR 245.6 Deb Linderblood
deb.linderblood@iowa.gov
Patti Harding
patti.harding@iowa.gov
Nov. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Nov. 15 Hearing request and exhibits due for the December School Budget Review Committee (SBRC) Hearing. 281-IAC 6.3(3) Kassandra Cline
kassandra.cline@iowa.gov

December

Date Topic/Subject Matter State/Federal Law Contact
First Monday in December. National Lunch Program (NSLP) Verification Collection Report due. 7 CFR 245.7 Deb Linderblood
deb.linderblood@iowa.gov
Patti Harding
patti.harding@iowa.gov
Dec. 1 Last day to submit online School budget Review Committee (SBRC) Applications for Modified Supplemental Amount (MSA) for increased enrollment, open enrollment out, excess costs to provide instruction to limited English proficient students above the costs of regular instruction, and unusual need to continue funding beyond five years of weighting for students in a limited English proficient program. 281 IAC 60.6(2)"b", 289 IAC 6.3(3)"h" Carla Schimelfenig
carla.schimelfenig@iowa.gov
Dec. 1 First semester parental claim forms for non public transportation reimbursement due from parents to district. Iowa Code 285.3 Max Christensen
max.christensen@iowa.gov
Dec. 4 National School Lunch Program (NSLP) hawk-i submission due. 283A.2(3) Deb Linderblood
deb.linderblood@iowa.gov
Patti Harding
patti.harding@iowa.gov
Dec. 13 Dropout Verification Date.   Margaret Hanson
margaret.hanson@iowa.gov
Rachel Kruse
rachel.kruse@iowa.gov
Dec. 15 by 3 p.m. (or next workday if 15th is on a weekend/holiday) National School Lunch Program (NSLP) meal claims must be entered.   Patti Harding
patti.harding@iowa.gov
Dec. 15 Local Education Agency (LEA) Area Education Agency (AEA) and Nonpublic School Improvement Universal Desk Audit Items due. The second part of the Preschool Universal Desk Audit is also part of this collection. IAC 218-12 and IAC 281-72

School Improvement Consultant
 

Preschool Contact:
Jennifer Adkins
jennifer.adkins@iowa.gov
 

Dec. 17 December School Budget Review Committee (SBRC) hearing. Iowa Code 257.31 Kassandra Cline
kassandra.cline@iowa.gov
Dec. 24 Driver Education Report Due to Iowa Department of Transportation. IAC 761-634.4 Lacy Lawrence
driveredreport@iowadot.us
lacy.lawrence@iowa.gov
Dec. 30 First Quarter Claims due for Secondary Perkins Grants.    
Dec. 31 Between December 15-31 districts, submit a report of Equal Employment Opportunity (EEO) standards and accomplishments via BEDS. Iowa Code 19B.11 Shelly Neese
shelly.neese@iowa.gov

 

Printed from the Iowa Department of Education website on July 12, 2020 at 3:58am.