Pam Spangler
515-281-3427
Annual Notices and Deadlines for Public and Nonpublic Schools
Contact(s)
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The following is a list (which may not be exhaustive) of state and federal notices and deadlines for all public and nonpublic schools. For CASA-specific deadlines, see the Consolidated Accountability and Support Application (CASA) webpage.
Updated July 20, 2021.
January
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Second Friday in January | Determine number of students participating in whole grade sharing for second semester (not required to report to the Department). | Iowa Code 282.12(4) | Tom Cooley |
| Jan. 1 | Last day to certify to the Iowa Department of Education reorganization and dissolution action effective July 1. | Iowa Code 257.11A(2) | Tom Cooley |
| Jan. 1 | AEA report Juvenile Home Program Budget due. | Iowa Code 282.31(1)"a", IAC 281-63.3(1) | Denise Ragias |
| Jan. 1 | Education Standards Exemptions Waiver | Iowa Code 256.11 | Eric Heitz |
| Jan. 7 | Secondary Career and Technical Education (CTE) Reporting Application opens for Fiscal Year (FY) Reporting. The SRI file must be uploaded before this can be completed. | Iowa Code 256.11(5)"h" | Jeffrey Fletcher |
| Jan. 15 | Second quarter claims die for secondary and postsecondary Perkins Grant. | Amy Vybiral | |
| Jan. 15 | At-Risk/Drop-Out Prevention. Last day to submit for districts that want MSA. | Iowa Code 257.40, IAC 289-6.3(3)"i" | Tom Cooley |
| Jan. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Jan. 28 | Winter Student Reporting in Iowa (SRI) certification deadline. | Iowa Code 256.9(44) | Margaret Hanson and Rachel Kruse |
| Jan. 31 | Last day to submit Courses in a Program on the Secondary CTE Reporting Application. | IAC 281-12.5 | Jeffrey Fletcher |
February
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Feb. 1 | National School Lunch Program (NSLP) and School Breakfast Program (SBP). Self-monitoring review completion due. | 7 CFR 210.8(a)(1) and 7 CFR 220.11(d)(1) | Patti Harding |
| Feb. 1 | Last day to request authority to charge administrative costs to the special education program for the subsequent fiscal year. | IAC 289-6.3(3)"j" | Bill Roederer |
| Feb. 1 | Last day for boards to sign a whole grade sharing agreement (28E contract) for the next school year. | Iowa Code 282.10 | Pam Spangler |
| Feb. 10 | AEA Proposed Budget due to the Department. | Iowa Code 273.3(12) and 282.31 | Denise Ragias |
| Feb. 11 | Hearing request and exhibits due for the March School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline |
| Feb. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Feb. 15 | Last day to bill for semester special education tuition. | Iowa Code 282.20(3) | Bill Roederer |
| Feb. 15 | Last day to bill first semester tuition. This includes open enrollment billing. | Iowa Code 282.20(3) | Tom Cooley |
March
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| March 1 | Parent deadline to file open enrollment for grades 1-12. | Iowa Code 282.18 | Sara Nickel |
| March 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| March 15 | March School Budget Review Committee (SBRC) Hearing. | Iowa Code 257.31 | Kassandra Cline |
| March 31 | Last day to Submit Local Education Agency (LEA) Electronic Annual Audit of prior year to the Department and to the Auditor of State. | Iowa Code 11.6(6) | Linda Choate |
April
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| April 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| April 15 | Community Eligibility Provision reporting due on Iowa CNP for all districts (including those not participating in CEP). | 7 CFR 249 (f)(5) | Patti Harding |
| April 15 | Board Resolutions for the 101% Budget Adjustment due to Department of Management (DOM). | Iowa Code 257.14 | John Parker |
| April 15 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is a combination of property tax and income surtax to DOM. | Iowa Code 298.2 | John Parker |
| April 15 | Resolution for a new instructional support levy (ISL) to DOM. | Iowa Code 259.19 | John Parker |
| April 15 | Electronic Budget Certification Date to DOM. | Iowa Code 24.17 | John Parker |
| April 15 | Budget Filed with control County Auditor. | Iowa Code 24.17 | John Parker |
| April 15 | Third quarter claims die for secondary and postsecondary Perkins Grant. | Amy Vybiral |
May
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| May 1 | Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is 100% property tax to DOM. | Iowa Code 298.9 | John Parker |
| May 1 | Board resolution for New General Obligation Debt filed with control county auditor. | Iowa Code 76.2 | John Parker |
| May 1 | Second Semester parental claim forms for nonpublic transportation reimbursement due from parents to district | Iowa Code 285.3 | Max Christensen |
| May 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| May 15 | Area Education Agency (AEA) Budget Proposal-resubmit unapproved budget. | Iowa Code 279.3(12) | Denise Ragias |
| May 28 | National School Lunch Program (NSLP)/Seamless Summer Option (SSO) Health inspection data must be entered online via IowaCNP. | 7 CFR 210.13 | Patti Harding |
| May 31 | Last day to amend current year's Certified Budget. | Iowa Code 24.9 | John Parker |
June
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| June 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| June 15 | Nonpublic Transportation Reimbursement Claim due. | Iowa Code 285.2 | Max Christensen |
| June 15 | Student Information, Program Updates and Program of Study Information due on Secondary Career and Technical Education (CTE) Reporting Application. | IAC 281-12.5; Iowa Code 256.11(5)"h" | Jeffrey Fletcher |
| June 15 | Secondary Career and Technical Education (CTE) Reporting Application (SCTERA) closes for Fiscal Year (FY) Reporting. School districts confirm the student lists for their CTE programs. | IAC 281-12.5; Iowa Code 256.11(5)"h" | Jeffrey Fletcher |
| June 23 | Spring Student Reporting in Iowa (SRI) certification deadline. | Iowa Code 256.9.44 | Margaret Hanson and Rachel Kruse |
| June 24 | Assessment Accountability deadline. | Margaret Hanson and Rachel Kruse | |
| June 30 | Spring Basic Educational Data Survey (BEDS) due. | Codes noted in reference manual and on each form. | Shelly Neese |
| June 30 | Last day to pay Postsecondary Enrollment Options (PSEO) tuition due to eligible postsecondary institutions. | Iowa Code 261E.7(1) | Tom Cooley |
| June 30 | CTSO Perkins Grant Applications due. | Chris Dzurick | |
| June 30 | Last day to submit CTSO grant claims. | Chris Dzurick | |
| June 30 | Last day to submit fourth quarter claims for Secondary Perkins Grants and Corrections Grants. | The Strengthening Career and Technical Education for the 21st Century Act (Perkins V) | Amy Vybiral |
July
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| July 1 | Due date for updates to the Vehicle Information System (VIS). | IAC 281-99.2(1) | Max Christensen |
| July 1 | Last day to submit joint employment application for whole grade sharing supplementary weighting. | Tom Cooley | |
| July 1 | Local Perkins Pre-Applications due. | Perkins V, Sec. 134. [20 U.S.C. 2354] | Jeffrey Fletcher |
| July 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| July 15 | Last day to bill for second semester special education tuition. | Iowa Code 282.20(3) | Bill Roederer |
| July 15 | Last day to bill for second semester tuition - this includes open enrollment. | Iowa Code 282.20(3) | Tom Cooley |
| July 15 | Fourth quarter claims die for secondary and postsecondary Perkins Grant. | Amy Vybiral |
August
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Aug. 1 | District Court placed and Special Education Foster Care Claim due (Parental rights severed or resident district can't be located). | Iowa Code 282.31(1)(b) | Bill Roederer |
| Aug. 1 | Special Education Services Provided to Nonpublic Students Claim due (excess over amount billed to resident and generated from NP shared time). | Iowa Code 256.12(2)(c) | Bill Roederer |
| Aug. 1 | Special Education Services High Cost Fund Claim due. | Iowa Administrative Code 281-4 | Bill Roederer |
| Aug. 1 | Regular Education Foster Care Claim. | Iowa Code 282.31(1)"b" | Bill Roederer |
| Aug. 1 | Progress report toward reorganization to Department/School Budget Review Committee (SBRC) for districts seeking Year 2 or Year 3 whole grade sharing supplementary weighting. | 281 IAC 97.5(6) | Tom Cooley |
| Aug. 1 | Juvenile Home Program Claim Due (AEA only). | Iowa Code 282.31(1)"a", IAC 281-63.3(1) | Denise Ragias |
| Aug. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Aug. 23 | Provide notice of educational rights of homeless children and youth. | 281-IAC 33 | Carolyn Cobb |
| Aug. 23 | Educational rights of homeless children and youth. Post at shelters and other locations where services to such folks are likely to be provided. Resource: https://nche.ed.gov/. | 281-IAC 33.3(2) | Carolyn Cobb |
| Aug. 23 | The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). | 281-IAC 33.3(7) | Carolyn Cobb |
| Aug. 23 | Review annual nondiscrimination notification statement and annual notification in newspaper, newsletter, handbooks, and website. | Section 504 34 CFR 104., Title IX 34 CFR 106.9, OCR Guidelines IV.O and V.C. | School Improvement Consultant |
| Aug. 23 | Identity and publish name of investigator of allegations of bullying and harassment. | Iowa Code 280.28 | School Improvement Consultant |
| Aug. 23 | Provide notice of student responsibility and discipline policies, including attendance, tobacco, alcohol, out-of-school behavior. | 281-IAC 12.3(6) | School Improvement Consultant |
| Aug. 23 | Immunization record required prior to first day of school or enrollment. | IAC 641.7 | Melissa Walker |
| Aug. 23 | Availability of postsecondary enrollment options (PSEO) for high school students. | Iowa Code 261E.6(2) | Jen Rathje |
| Aug. 23 | Identify and publish name and contact information for district Level One Investigator. | 281-IAC Chapter 102 | Thomas Mayes |
| Aug. 23 | The first day public and nonpublic schools can begin. | Iowa Code 279.10 | School Improvement Consultant |
| Aug. 23 | Provide parents and students notification of district policies and state law on physical restraint and physical confinement. | 281-IAC 103.7 | Thomas Mayes |
| Aug. 23 | Provide Family Education Rights and Privacy Act (FERPA) notice: components of "directory information parent of eligible student right to inspect educational records, opt out rights, military recruiters." | FERPA, 20 U.S.C. 1232g | Thomas Mayes |
| Aug. 23 | Publish procedures on changing fees, written records of fees, waiver policy, and income guidelines. | 281-IAC Chapter 18. Note: There is not a date specified in rule (distributed "at the time of registration or enrollment") | Tom Cooley |
| Aug. 23 | World Language Waiver. | Iowa Code 256.11(5)(f) | Eric Heitz |
| Aug. 25 | Graduate Verification. | Margaret Hanson and Rachel Kruse | |
| Aug. 25 | Non-fall Courses for Supplementary Weighting Certification. | Margaret Hanson and Rachel Kruse |
September
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Even Years: 2nd Tuesday in September | Last date for an election to reorganize effective July 1. | Iowa Code 39.2(4)"c" and amended by HF692 | Tom Cooley |
| Sept. 1 | New Regional Academy Application due. | 281 IAC 97.4(1)"h" | Tom Cooley |
| Sept. 1 | Kindergarten and preschool students with an Individualized Education Program (IEP) open enrollment deadline. | Iowa Code 282.18(1)(a) | Sara Nickel |
| Sept. 11 | Hearing request and exhibits due for the October School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline |
| Sept. 15 | Assurances | Iowa Code 256.7 | School Improvement Consultant |
| Sept. 15 | First part of Universal Preschool Desk Audit (Session ID Information) | IAC 281-16.3; 256.11(10)(a)(1); 256C.3(3)b; 281-41/17(256B, 34CFR300) | Mary Breyfogle |
| Sept. 15 | Gifted and Talented Cover Sheet and District Plan. | 281-IAC 12.5(12) | Rosanne Malek |
| Sept. 15 | Special Education Supplement (SES). | Iowa Code 291.10, IAC 281-99.2(1) | Bill Roederer |
| Sept. 15 | Certified Annual Financial Report (CAR). | Iowa Code 291.10, IAC 281-99.2(1) | Denise Ragias |
| Sept. 15 | If CAR, SES, or ATR is not filed today or by the deadline of an approved extension, the district will be required to submit a corrective action plan to the SBRC. | IAC 289-6.3(3)(d) | Kassandra Cline |
| Sept. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Sept. 15 | Date by which a student must be at least 5 years old to be counted for certified enrollment if enrolled on Oct. 1. | Iowa Code 282.3 | Margaret Hanson and Rachel Kruse |
| Sept. 15 | Mentoring and Induction. | Iowa Code 284.5 | Larry Bice |
| Sept. 15 | Annual Transportation Report (ATR) due. | Iowa Code 285.1, IAC 281-99.2(1) | Max Christensen |
| Sept. 15 | Comprehensive School Improvement Plan (CSIP). | Iowa Code 256.7 | School Improvement Consultant |
| Sept. 16 | National School Lunch Program (NSLP) Annual financial Report for nonpublic and Residential Child Care Institutions (RCCIs) are due. | Patti Harding | |
| Sept. 30 | Parent Notification of Open Enrollment. | 281-IAC 17.3 | Sara Nickel |
| Sept. 30 | Facilities, Bond, Physical Plant and Equipment Levey (PPEL), Elections, and Sales Tax Data Collection due. | Iowa Code 256.9(19), IAC 281-99.2(1) | Tom Cooley |
| Sept. 30 | First quarter claims due for Secondary Perkins Grants. | Amy Vybiral |
October
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Last Friday of October. | Special Education Student Weighted Count. | Iowa Code 257.6(5) and Iowa Code 273.5(5) | John Lee |
| Oct. 1 | The number of students participating in whole-grade sharing shall be determined (for first semester) (Not required to report to the Department). | Iowa Code 282.12(4) | Tom Cooley |
| Oct. 1 | Last day to submit board resolution to study reorganization in order to request Year 1 whole grade sharing supplementary weighting. | 281 IAC 97.5(5) | Tom Cooley |
| Oct. 1 | National School Lunch Program (NSLP)/Seamless Summer Option (SSO): Districts must select sample for verification. | 7 CFR 245.6(5) | Patti Harding |
| Oct. 1 | Certified Student Count. | Iowa Code 257.6(1) | Margaret Hanson and Rachel Kruse |
| Oct. 12 | October School Budget Review Committee (SBRC) Hearing. | Iowa Code 257.31 | Kassandra Cline |
| Oct. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Oct. 15 | Last date to notify the School Budget Review Committee (SBRC) if the district incurred a negative unspent balance and begin developing a corrective action plan. | 289 IAC 6.5(3) | Kassandra Cline |
| Oct. 15 | Fall Student Reporting in Iowa (SRI) and Certified Enrollment deadline. | Iowa Code 257.6(1) | Margaret Hanson and Rachel Kruse |
| Oct. 15 | RPP Applications Due | HF 2392 | Jane Bradley |
| Oct. 27 | Last day to resolve Certified Enrollment issues. | Margaret Hanson and Rachel Kruse | |
| Oct. 30 | Fall Basic Education Data Survey (BEDS) Staff deadline. | Iowa Code 256.9(48) | Shelly Neese |
| Oct. 30 | Fall Basic Education Data Survey (BEDS) deadline. | Codes noted in reference manual and on each form. | Shelly Neese |
| Oct. 31 | Operational Sharing Certification due. | Tom Cooley and Shelly Neese
|
November
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Odd Years: 1st Tuesday after the 1st Monday in November. | Last day for an election to reorganize effective July 1. | Iowa Code 39.2(4)"c" and amended by HF692 | Tom Cooley |
| Nov. 1 (even years) | Two-year application for year round school due. | Iowa Code 279.10 | Eric Heitz |
| Nov. 1 | Last day for public notice of board intent to whole grade share. Must not be less than 90 days before the signing the agreement. | Iowa Code 282.11 | Pam Spangler |
| Nov. 1 | School Association Reporting (SAR) due. | Iowa Code 279.38 and 279.38A | Tom Cooley |
| Nov. 12 | Hearing request and exhibits due for the December School Budget Review Committee (SBRC) Hearing. | 281-IAC 6.3(3) | Kassandra Cline |
| Nov. 15 | File Form 655-0150: Outstanding Obligations Disclosure Statement | 781 IAC 7.4 | Treasurer of State |
| Nov. 15 | National School Lunch Program (NSLB) verification process must be completed. | 7 CFR 245.6 | Patti Harding |
| Nov. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding |
December
| Date | Topic/Subject Matter | State/Federal Law | Contact(s) |
|---|---|---|---|
| Dec. 1 | Last day to submit online School budget Review Committee (SBRC) Applications for Modified Supplemental Amount (MSA) for increased enrollment, open enrollment out, excess costs to provide instruction to limited English proficient students above the costs of regular instruction, and unusual need to continue funding beyond five years of weighting for students in a limited English proficient program. | 281 IAC 60.6(2)"b" and 289 IAC 6.3(3)"h" | Tom Cooley |
| Dec. 1 | First semester parental claim forms for non public transportation reimbursement due from parents to district. | Iowa Code 285.3 | Max Christensen |
| Dec. 2 | National Lunch Program (NSLP) Verification Collection Report due. | 7 CFR 245.7 | Patti Harding |
| Dec. 14 | December School Budget Review Committee (SBRC) hearing. | Iowa Code 257.31 | Kassandra Cline |
| Dec. 15 | School Board Officers Report due. | Iowa Code 291.11 and IAC 281-99.2(1) | Linda Choate |
| Dec. 15 | Dropout Verification Date. | Margaret Hanson and Rachel Kruse | |
| Dec. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) | School Meal Programs (NSLP/SBP/SSO) claims must be entered. | Patti Harding | |
| Dec. 15 | Local Education Agency (LEA), Area Education Agency (AEA), and Nonpublic School Improvement Universal Desk Audit Items due. The second part of the Preschool Universal Desk Audit is also part of this collection. | IAC 218-12 and IAC 281-72 |
Preschool Contact: |
| Dec. 24 | Driver Education Report due to Iowa Department of Transportation. | IAC 761-634.4 | Steven Stonehocker DriverEd.Report@iowadot.us |
| Dec. 30 | First quarter claims due for Secondary Perkins Grants. | Amy Vybiral | |
| Dec. 31 | FY Perkins Desk Audits due for review. | Perkins V, Sec. 112. [20 U.S.C. 2322] | Jeffrey Fletcher |
| Dec. 31 | Equal Employment Opportunity (EEO) and Affirmative Action application due. | Iowa Code 19B.11 | Shelly Neese |