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Annual Notices and Deadlines for Public and Nonpublic Schools

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The following list (which may not be exhaustive) of state and federal notices and deadlines for all public and nonpublic schools. For CASA-specific deadlines, see the Consolidated Accountability and Support Application (CASA) webpage.

Updated Aug. 2, 2022.

January

Date Topic/Subject Matter State/Federal Law Contact(s)
Second Friday in January Determine the number of students participating in whole grade sharing for the second semester (not required to report to the Department). Iowa Code 282.12(4) Scott Dryer
Jan. 1 Last day to certify to the Iowa Department of Education reorganization and dissolution action effective July 1. Iowa Code 257.11A(2) Scott Dryer
Jan. 1 AEA report Juvenile Home Program Budget due. Iowa Code 282.31(1)"a" & Iowa Admin. Code 281-63.3(1) Jina Brincks
Jan. 7 Secondary Career and Technical Education (CTE) Reporting Application opens for fiscal year (FY) reporting. The Student Reporting in Iowa (SRI) file must be uploaded before this can be completed. Iowa Code 256.11(5)"h" Jeffrey Fletcher
Jan. 15 Second quarter claims due for secondary and postsecondary Perkins Grant.   Amy Vybiral
Jan. 15 At-Risk/Drop-Out Prevention. Last day to submit for districts that want MSA. Iowa Code 257.40; Iowa Admin. Code 289-6.3(3)"i" Scott Dryer
Jan. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (National School Lunch Program [NSLP]/School Breakfast Program [SBP]/Seamless Summer Option [SSO]) claims must be entered.   Patti Harding
Jan. 27 Winter SRI certification deadline. Iowa Code 256.9(44) Margaret Hanson and Rachel Kruse
Jan. 31 Last day to submit Courses in a Program on the Secondary CTE Reporting Application. Iowa Admin. Code 281-12.5 Jeffrey Fletcher

February

Date Topic/Subject Matter State/Federal Law Contact(s)
Feb. 1 National School Lunch Program (NSLP) and School Breakfast Program (SBP) self-monitoring review completion due. 7 CFR 210.8(a)(1) & 7 CFR 220.11(d)(1) Patti Harding
Feb. 1 Last day to request authority to charge administrative costs to the special education program for the subsequent fiscal year. Iowa Admin. Code 289-6.3(3)"j" Bill Roederer
Feb. 1 Last day for boards to sign a whole grade sharing agreement (28E contract) for the next school year. Iowa Code 282.10 Pam Spangler
Feb. 3 Hearing request and exhibits due for the March School Budget Review Committee (SBRC) hearing. Iowa Admin. Code 281-6.3(3) Kassandra Cline
Feb. 10 AEA Proposed Budget due to the Department. Iowa Code 273.3(12) and 282.31 Jina Brincks
Feb. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
Feb. 15 Last day to bill for semester special education tuition. Iowa Code 282.20(3) Bill Roederer
Feb. 15 Last day to bill first semester tuition. This includes open enrollment billing. Iowa Code 282.20(3) Scott Dryer

March

Date Topic/Subject Matter State/Federal Law Contact(s)
March 9 March School Budget Review Committee (SBRC) hearing. Iowa Code 257.31 Kassandra Cline
March 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
March 31 Last day to submit Local Education Agency (LEA) Electronic Annual Audit of prior year to the Department and auditor of state. Iowa Code 11.6(6) Sandra Harris

April

Date Topic/Subject Matter State/Federal Law Contact(s)
April 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
April 15 Community Eligibility Provision reporting due on Iowa CNP for all districts (including those not participating in CEP). 7 CFR 249 (f)(5) Patti Harding
April 15 Board Resolutions for the 101% Budget Adjustment due to Department of Management (DOM). Iowa Code 257.14 John Parker
April 15 Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is a combination of property tax and income surtax to DOM. Iowa Code 298.2 John Parker
April 15 Resolution for a new instructional support levy (ISL) to DOM. Iowa Code 259.19 John Parker
April 15 Electronic Budget Certification Date to DOM. Iowa Code 24.17 John Parker
April 15 (or next workday if 15th is on a weekend or holiday) Third quarter claims due for secondary and postsecondary Perkins Grant.   Amy Vybiral
April 17 Budget Filed with control County Auditor Iowa Code 24.17 John Parker

May

Date Topic/Subject Matter State/Federal Law Contact(s)
May 1 Sample Ballot and Abstract of Votes for new voter-approved physical plant and equipment levy (VPPEL) that is 100% property tax to DOM. Iowa Code 298.9 John Parker
May 1 Board resolution for New General Obligation Debt filed with control county auditor. Iowa Code 76.2 John Parker
May 1 Second Semester parental claim forms for nonpublic transportation reimbursement due from parents to district Iowa Code 285.3 Max Christensen
May 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
May 15 Area Education Agency (AEA) Budget Proposal-resubmit unapproved budget. Iowa Code 279.3(12) Jina Brincks
May 28 National School Lunch Program (NSLP)/Seamless Summer Option (SSO) health inspection data must be entered online via IowaCNP. 7 CFR 210.13 Patti Harding
May 30 Flexible Student and School Support Program Iowa Code 256.11 and Iowa Admin. Code 281-12.9  
May 31 Last day to amend current year's Certified Budget. Iowa Code 24.9 John Parker

June

Date Topic/Subject Matter State/Federal Law Contact(s)
June 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
June 15 Nonpublic Transportation Reimbursement Claim due. Iowa Code 285.2 Max Christensen
June 15 Student Information, Program Updates and Program of Study Information due on Secondary Career and Technical Education (CTE) Reporting Application. Iowa Admin. Code 281-12.5; Iowa Code 256.11(5)"h" Jeffrey Fletcher
June 15 Secondary Career and Technical Education (CTE) Reporting Application (SCTERA) closes for Fiscal Year (FY) Reporting. School districts confirm the student lists for their CTE programs. Iowa Admin. Code 281-12.5; Iowa Code 256.11(5)"h" Jeffrey Fletcher
June 22 Spring Student Reporting in Iowa (SRI) certification deadline. Iowa Code 256.9.44 Margaret Hanson and Rachel Kruse
June 23 Assessment Accountability deadline.   Margaret Hanson and Rachel Kruse
June 30 Spring Basic Educational Data Survey (BEDS) due. Codes noted in reference manual and on each form. Shelly Wolterman
June 30 Last day to pay Postsecondary Enrollment Options (PSEO) tuition due to eligible postsecondary institutions. Iowa Code 261E.7(1) Scott Dryer
June 30 CTSO Perkins Grant Applications due.   Chris Dzurick
June 30 Last day to submit CTSO grant claims.   Chris Dzurick
June 30 (or next workday if 15th is on a weekend or holiday) Last day to submit fourth quarter claims for Secondary Perkins Grants and Corrections Grants. The Strengthening Career and Technical Education for the 21st Century Act (Perkins V) Amy Vybiral

July

Date Topic/Subject Matter State/Federal Law Contact(s)
July 1 Due date for updates to the Vehicle Information System (VIS). Iowa Admin. Code 281-99.2(1) Max Christensen
July 1 Last day to submit joint employment application for whole grade sharing supplementary weighting.   Scott Dryer
July 1 Local Perkins Pre-Applications due. Perkins V, Sec. 134. [20 U.S.C. 2354] Jeffrey Fletcher
July 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
July 15 Last day to bill for second semester special education tuition. Iowa Code 282.20(3) Bill Roederer
July 15 Last day to bill for second semester tuition - this includes open enrollment. Iowa Code 282.20(3) Scott Dryer
July 15 (or next workday if 15th is on a weekend or holiday) Final Perkins claims due for secondary and postsecondary Perkins Grant.   Amy Vybiral

August

Date Topic/Subject Matter State/Federal Law Contact(s)
Aug. 1 District Court placed and Special Education Foster Care Claim due (Parental rights severed or resident district can't be located). Iowa Code 282.31(1)(b) Bill Roederer
Aug. 1 Special Education Services Provided to Nonpublic Students Claim due (excess over amount billed to resident and generated from NP shared time). Iowa Code 256.12(2)(c) Bill Roederer
Aug. 1 Special Education Services High Cost Fund Claim due. Iowa Admin. Code 281—4 Bill Roederer
Aug. 1 Regular Education Foster Care Claim. Iowa Code 282.31(1)"b" Scott Dryer
Aug. 1 Progress report toward reorganization to Department/School Budget Review Committee (SBRC) for districts seeking Year 2 or Year 3 whole grade sharing supplementary weighting. Iowa Admin. Code 281-97.5(6) Scott Dryer
Aug. 1 Juvenile Home Program Claim Due (AEA only). Iowa Code 282.31(1)"a;" Iowa Admin. Code 281-63.3(1) Jina Brincks
Aug. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
Aug. 23 Provide notice of educational rights of homeless children and youth. Iowa Admin. Code 281-33 Emily Teeter
Aug. 23 Educational rights of homeless children and youth. Post at shelters and other locations where services to such folks are likely to be provided. Resource: https://nche.ed.gov/. Iowa Admin. Code 281-33.3(2) Emily Teeter
Aug. 23 The school board shall designate an appropriate staff member as local educational agency liaison for homeless children and youth (LEA Homeless Liaison). Iowa Admin. Code 281-33.3(7) Emily Teeter
Aug. 23

Review annual nondiscrimination notification statement and annual notification in newspaper, newsletter, handbooks, and website.

Review continuous notification statement in handbooks, newsletters, and website.

Review equity coordinator, Section 504 coordinator, and Title IX coordinator to ensure that the board has approved these positions.

Section 504, 34 CFR 104; Title IX, 34 CFR 106.9; & OCR Guidelines IV.O and V.C. School Improvement Consultant
Aug. 23 Provide notice of student responsibility and discipline policies, including attendance, tobacco, alcohol, out-of-school behavior. Iowa Admin. Code 281-12.3(6) School Improvement Consultant
Aug. 23 Immunization record required prior to first day of school or enrollment. Iowa Admin. Code 281-641.7 Melissa Walker
Aug. 23 Availability of postsecondary enrollment options (PSEO) for high school students. Iowa Code 261E.6(2) Jen Rathje
Aug. 23 Identify and publish name and contact information for district Level One Investigator. Iowa Admin. Code 281-102 Thomas Mayes
Aug. 23 The first day public and nonpublic schools can begin. Iowa Code 279.10 School Improvement Consultant
Aug. 23 Provide parents and students notification of district policies and state law on physical restraint and physical confinement. Iowa Admin. Code 281-103.7 Thomas Mayes
Aug. 23 Provide Family Education Rights and Privacy Act (FERPA) notice: components of "directory information parent of eligible student right to inspect educational records, opt out rights, military recruiters." FERPA, 20 U.S.C. 1232g Thomas Mayes
Aug. 23 Publish procedures on changing fees, written records of fees, waiver policy, and income guidelines. Iowa Admin. Code 281-18. Note: There is not a date specified in rule (distributed "at the time of registration or enrollment") Kassandra Cline
Aug. 23 World Language Waiver. Iowa Code 256.11(5)"f" Eric Heitz
Aug. 23 Each school board shall annually provide to a parent or guardian of any pupil enrolled in the school district, information about the human growth and development curriculum used in the pupil’s grade level and the procedure for inspecting the instructional materials prior to their use in the classroom Iowa Code 279.10 School Improvement Consultant
Aug. 25 Graduate Verification.   Margaret Hanson and Rachel Kruse
Aug. 25 Non-fall Courses for Supplementary Weighting Certification.   Margaret Hanson and Rachel Kruse

September

Date Topic/Subject Matter State/Federal Law Contact(s)
Even Years: 2nd Tuesday in September Last date for an election to reorganize effective July 1. Iowa Code 39.2(4)"c" Scott Dryer
Sept. 1 New Regional Academy Application due. Iowa Admin. Code 281-97.4(1)"h" Scott Dryer
Sept. 15 Assurances Iowa Code 256.7 School Improvement Consultant
Sept. 15 First part of Universal Preschool Desk Audit (Session ID Information) Iowa Admin. Code 281-16.3 & 281—41.17; Iowa Code 256.11(10)"a"(1) & 256C.3(3)"b" Mary Breyfogle
Sept. 15 Gifted and Talented Cover Sheet and District Plan. Iowa Admin. Code 281-12.5(12) Rosanne Malek
Sept. 15 Special education supplement (SES). Iowa Code 291.10; Iowa Admin. Code 281-99.2(1) Bill Roederer
Sept. 15 Certified Annual Financial Report (CAR). Iowa Code 291.10; Iowa Admin. Code 281-99.2(1) Jina Brincks, Kathy Bowers and Song Luong
Sept. 15 If CAR, SES, or ATR is not filed today or by the deadline of an approved extension, the district will be required to submit a corrective action plan to the SBRC. Iowa Admin. Code 289-6.3(3)"d" Kassandra Cline
Sept. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
Sept. 15 Date by which a student must be at least 5 years old to be counted for certified enrollment if enrolled on Oct. 1. Iowa Code 282.3 Margaret Hanson and Rachel Kruse
Sept. 15 Mentoring and Induction. Iowa Code 284.5 Lora Rasey
Sept. 15 Annual Transportation Report (ATR) due. Iowa Code 285.1; Iowa Admin. Code 281-99.2(1) Max Christensen
Sept. 15 Comprehensive School Improvement Plan (CSIP). Iowa Code 256.7 School Improvement Consultant
Sept. 16 Hearing request and exhibits due for the October School Budget Review Committee (SBRC) Hearing. Iowa Admin. Code 281-6.3(3) Kassandra Cline
Sept. 16 National School Lunch Program (NSLP) Annual financial Report for nonpublic and Residential Child Care Institutions (RCCIs) are due.   Patti Harding
Sept. 30 Parent Notification of Open Enrollment. Iowa Admin. Code 281-17.3 Sara Nickel
Sept. 30 Facilities, Bond, Physical Plant and Equipment Levey (PPEL), Elections, and Sales Tax Data Collection due. Iowa Code 256.9(19); Iowa Admin. Code 281-99.2(1) Scott Dryer

October

Date Topic/Subject Matter State/Federal Law Contact(s)
Last Friday of October. Special Education Student Weighted Count. This includes IDEA Parts B & C child counts. Iowa Code 257.6(5) and 273.5(5) John Lee
Oct. 1 The number of students participating in whole-grade sharing shall be determined (for first semester) (Not required to report to the Department). Iowa Code 282.12(4) Scott Dryer
Oct. 1 Last day to submit board resolution to study reorganization in order to request Year 1 whole grade sharing supplementary weighting. Iowa Admin. Code 281-97.5(5) Scott Dryer
Oct. 1 National School Lunch Program (NSLP): Districts must select sample for verification. 7 CFR 245.6(5) Patti Harding
Oct. 1 (or next workday if 1st is on a weekend or holiday) Certified Student Count Iowa Code 257.6(1) Margaret Hanson and Rachel Kruse
Oct. 1 Online Offer and Teach Waiver Iowa Code 256.11(17) Eric Heitz
Oct. 11 October School Budget Review Committee (SBRC) Hearing. Iowa Code 257.31 Kassandra Cline
Oct. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
Oct. 15 Last date to notify the School Budget Review Committee (SBRC) if the district incurred a negative unspent balance and begin developing a corrective action plan. Iowa Admin. Code 289-6.5(3) Kassandra Cline
Oct. 15 Fall Student Reporting in Iowa (SRI) and Certified Enrollment deadline. Iowa Code 257.6(1) Margaret Hanson and Rachel Kruse
Oct. 15 Regional planning partnership applications due. Iowa Code 258.14 Dennis Hardin
Oct. 28 Last day to resolve Certified Enrollment issues.   Margaret Hanson and Rachel Kruse
Oct. 30 Fall Basic Education Data Survey (BEDS) Staff deadline. Iowa Code 256.9(48) Shelly Wolterman
Oct. 30 Fall Basic Education Data Survey (BEDS) deadline. Codes noted in reference manual and on each form. Shelly Wolterman
Oct. 31 Operational Sharing Certification due.   Kassandra Cline and Shelly Wolterman

November

Date Topic/Subject Matter State/Federal Law Contact(s)
Odd Years: 1st Tuesday after the 1st Monday in November. Last day for an election to reorganize effective July 1. Iowa Code 39.2(4)"c" Scott Dryer
Nov. 1 (even years) Two-year application for year round school due. Iowa Code 279.10 Eric Heitz
Nov. 1 Charter School applications due Iowa Admin. Code 281-19.6(5) Janet Boyd
Nov. 1 Last day for public notice of board intent to whole grade share. Must not be less than 90 days before the signing the agreement. Iowa Code 282.11 Pam Spangler
Nov. 1 School Association Reporting (SAR) due. Iowa Code 279.38 and 279.38A Scott Dryer
Nov. 11 Hearing request and exhibits due for the December School Budget Review Committee (SBRC) Hearing. Iowa Admin. Code 281-6.3(3) Kassandra Cline
Nov. 15 File Form 655-0150: Outstanding Obligations Disclosure Statement Iowa Admin. Code 781-7.4 Treasurer of State
Nov. 15 National School Lunch Program (NSLB) verification process must be completed. 7 CFR 245.6 Patti Harding
Nov. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding

December

Date Topic/Subject Matter State/Federal Law Contact(s)
Dec. 1 Last day to submit online School budget Review Committee (SBRC) Applications for Modified Supplemental Amount (MSA) for increased enrollment, open enrollment out, excess costs to provide instruction to limited English proficient students above the costs of regular instruction, and unusual need to continue funding beyond five years of weighting for students in a limited English proficient program. Iowa Admin. Code 281-60.6(2)"b" & 289—6.3(3)"h" Scott Dryer
Dec. 1 First semester parental claim forms for non public transportation reimbursement due from parents to district. Iowa Code 285.3 Max Christensen
Dec. 2 National Lunch Program (NSLP) Verification Collection Report due. 7 CFR 245.7 Patti Harding
Dec. 13 December School Budget Review Committee (SBRC) hearing. Iowa Code 257.31 Kassandra Cline
Dec. 15 School Board Officers Report due. Iowa Code 291.11 and Iowa Admin. Code 281-99.2(1) Sandra Harris
Dec. 15 Dropout Verification Date.   Margaret Hanson and Rachel Kruse
Dec. 15 by 3 p.m. (or next workday if 15th is on a weekend or holiday) School Meal Programs (NSLP/SBP/SSO) claims must be entered.   Patti Harding
Dec. 15 Local Education Agency (LEA), Area Education Agency (AEA), and Nonpublic School Improvement Universal Desk Audit Items due. The second part of the Preschool Universal Desk Audit is also part of this collection. Iowa Admin. Code 281-12 & 72 School Improvement Consultant Preschool Contact:
Mary Breyfogle
Dec. 24 Driver Education Report due to Iowa Department of Transportation. Iowa Admin. Code 761-634.4 Steven Stonehocker
DriverEd.Report@iowadot.us
Dec. 31 FY Perkins Desk Audits due for review. Perkins V 112 [20 U.S.C. 2322] Jeffrey Fletcher
Dec. 31 Equal Employment Opportunity (EEO) and Affirmative Action application due. Iowa Code 19B.11 Shelly Wolterman

Printed from the Iowa Department of Education website on September 27, 2022 at 6:46am.