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Consolidated Application for ESEA Title Programs

Contact(s)
CASA Team
casa@iowa.gov

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Located in the Consolidated Accountability and Support Application (CASA), the Consolidated Application for Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA), Title Programs:

  • Is where subgrantees (e.g., local education agencies [LEAs or districts], area education agencies [AEAs], state agencies, non-profit organizations) complete and submit required program information, such as:
    • Nonpublic consultation agreements,
    • Annual fund "transfers" between allowable sources (transfers are in use only and must always be coded to their original source),
    • Annual program applications,
    • Quarterly reimbursement claims, and
    • End-of-year reports.
  • Simplifies and seeks to reduce burden by unifying:
    • All nonpublic consultation agreements.
    • Nearly all program application due dates.
    • All reimbursement claim periods and payments.
    • Requirements for general ledgers.

Consolidated Application Requirements

Open Date

Due Date*

Requirement

Allowed Submitter(s)
09/11

09/22

Complete and submit the Title I, Part A – Set-Asides and Building Shares.

LEAs: Superintendent or SBO
09/25

10/01
  1. Determine if the LEA will “transfer” funds (“transfers” are in use only; funds don’t move from their source) and communicate the decision to the nonpublic consultation contact so they can enter it into the nonpublic consultation agreement.
  2. Review and finalize each nonpublic consultation agreement (if applicable).
  3. Finalize and submit the Allocations and Transfers screen.
  1. LEAs: Superintendent or SBO
  2. LEAs and AEAs: Consultation contacts
  3. LEAs: Superintendent or SBO
09/25

10/15
  1. Complete and mark all program application components (e.g., assurances, budgets, program questions) as complete or final (except Title I, Section 1003). This will update the program application status to “Ready to Submit.”
  2. Submit the Consolidated Application for review.
  1. All subgrantees: Head administrator
  2. All subgrantees: Head administrator or Consolidated Application designee
Late fall

Late fall
  1. Complete and mark all Title I, Section 1003 program components as complete or final. This will update the program application status to “Ready to Submit.”
  2. Submit the Consolidated Application.
  1. LEAs and AEAs: Head administrator
  2. LEAs and AEAs: Head administrator or Consolidated Application designee
11/01

11/30

Complete and submit first quarter claims.

All subgrantees: Head administrator or SBO
01/01 01/31

Complete and submit second quarter claims.

 All subgrantees: Head administrator or SBO
01/01

03/15

Complete and submit each nonpublic consultation agreement for the upcoming school year.

 All subgrantees: Head administrator or SBO
04/01 04/30

Complete and submit third quarter claims.

 All subgrantees: Head administrator or SBO
04/15 05/01

Complete and submit the Title I, Part A – Selection of Schools for the upcoming school year. (School Information Update for upcoming school year must be certified prior to completion.)

 LEAs: Superintendent or SBO
06/01 07/15

Complete and submit fourth quarter reimbursement claims (expenditures through June 30).

 All subgrantees: Head administrator or SBO
06/01 07/15

Complete and submit the end-of-year reports:

  • Title I, Part A – Nonpublic School Services Participation Report
  • Title IV, Part A – End-of-Year Report
  • McKinney-Vento – End-of Year Report
 LEAs: Superintendent or SBO
08/15 08/31 Complete and submit Title I, Part A – Selection of Schools (if data is not final). LEAs: Superintendent or SBO

*If the deadline falls on a weekend, the subgrantee has until the next business day to complete the requirement.

Program Applications Due October 15

The Consolidated Application for Federal Title Programs includes the following subgrant programs:

Reimbursement Claims Due Each Quarter

Each quarter, the public agency must submit a reimbursement claim (supported by a year-to-date general ledger) for each funded program. Zero-dollar claims are permissible but discouraged. The public agency's head administrator or school business official must submit the claim by the last day of the claims period.* Failure to do so will result in the claim being moved to “Failed to Submit an Approvable Claim,” which impacts the agency's risk assessment and may result in additional monitoring requirements.

The reimbursement periods are as follows:

Claim Period

Last Day to Submit “Not Started” and “In Progress” Claims

 Last Day to Submit Corrections to "Action Required" Claims (Claim Must Have Been Submitted by Last Day of Claims Period)
Quarter 1: Nov. 1-30 Nov. 30 Dec. 10
Quarter 2: Jan. 1-31 Jan. 31 Feb. 10
Quarter 3: April 1-30 April 30 May 10
Quarter 4: June 1 - July 15 (expenditures MUST be made by June 30th) July 15 July 25

*If the deadline falls on a weekend, the public agency has until the following business day to complete its submission.

Claims Training

Claims Process PowerPoint and Consolidated Application Claims Process Webinar

Related Resources

ESSA Guidance and Allocations - Page provides AEAs, school districts, and schools in understanding and using their federal funds appropriately.