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• Important Dates
• Spring 2013 Documentation
• Spring 2013 Training Materials
• Fall 2012 BEDS Webcasts
• Fall 2012 Training Materials

The Iowa Basic Educational Data System (BEDS) is a semi-annual data collection. The purpose of BEDS is to collect staff and non-student level information. Data are collected from Public Districts, Non-Public Schools and Area Education Agencies.

The Fall collection includes staff information from all accredited K-12 public and non-public schools and Area Education Agencies, class size data, CPI (Competent Private Instruction), professional development plans.

The Spring collection includes address information for the coming year, early childhood program information, teacher and principal evaluation data, school minutes, early start waivers for the coming year, graduation requirements, PSEO (Postsecondary Enrollment Option) dollars spent by the district, and course data and student enrollment from the accredited non-public schools.

Data from the BEDS is used to meet state and federal reporting requirements, respond to legislative requests for information, and support education research.

Important Dates

Spring BEDS opens May 6, 2013
Spring BEDS closes June 15, 2013
Fall Staff Collection opens August 1, 2013
Fall BEDS opens September 15, 2013
Fall BEDS closes October 31, 2013
Fall Staff Collection closes October 31, 2013

Spring 2013 Documentation

 Principal Evaluations
 Teacher Evaluations
 2012-2013 Spring BEDS Reference Manual
 Spring BEDS Training Minutes 03 08 13
 Spring BEDS Evaluation and Minutes FAQ

Spring 2013 Training Materials

 Spring BEDS Training Teach_Evals 03 08 13
 Spring BEDS License Staff Expiration 03 20 13
 Spring BEDS Review 03 18 13
 Spring BEDS Training Minutes 03 08 13
 Spring BEDS Training Princ_Evals 03 08 13

Fall 2012 BEDS Webcasts

Click a video or transcript icon below to open.

• Basic Navigation and Functionality Transcript
  Length - 14:48
  The webcast highlights the basic structure and navigational features of the Fall BEDS Staff 2012 application. The webcast provides guidance and insight for the novice user from the "Normal Mode." The content focus is on the structure of the application including the drop-down menus, filtering options and search feature. Features of the District/Staff tab are identified so all users are able to enter, update and submit data accurately and efficiently.
• Updating Staff Records Transcript
  Length - 12:17
  The webcast provides insight and guidance for updating staff records. Staffing changes are a regular occurrence and these changes are reported through Fall BEDS Staff 2012. The webcast explains the process for adding and deleting licensed and non-licensed staff as well as adding, changing and deleting positions and assignments for all staff.

 Fall 2012 Training Materials

 New for Fall 2012 (54.69 kB)

 Fall BEDS 2012-2013_Staff_Reference (169.14 kB)

 BEDS Reference_2012-2013 (195.33 kB)

 BEDS_Staff_Layout_Fall 2012 (7.32 MB)

 Shared Staff 2012-2013(24.95 kB)

 Administrator Coding Matrix_2012-2013 (85.7 kB)

 Compensation Matrix 2012-2013 (72.95 kB)

 Guidance_Sections (64.74 kB)

 Position Codes 2012-2013 (60.95 kB)

 Assignment Codes 2012-2013 (35.8 kB)

 Coding Matrix_2012-2013 (64.99 kB)

Spring 2012 BEDS Webcasts

Click a video or transcript icon below to open.

• Long-Standing BEDS Forms Transcript
  Length - 15:45
  The webcast highlights the core components of the Spring BEDS application. The webcast identifies modifications made in the application itself, reinforces concepts significant to successfully reporting spring data, and adds supplementary information for any unique or problem area relevant to the reporting process.
• School Minutes Transcript
  Length - 12:42
  The webcast provides examples and detailed information related to the reporting of projected school minutes for the 2012-13 school year. The webcast focuses on determining the actual number of full and partial student contact days, calculating the number of annual minutes in a school year, and the calculations of annual transition and lunchtime minutes at the building level.
• Teacher Evaluation Transcript
  Length - 11:43
  The webcast addresses the requirements for capturing data related to teacher evaluations. The webcast focuses on the collection of summative data at the building level related to the total number of teachers evaluated, the number of evaluations which were summative in nature, the type of instrument used in the evaluation process, the number of descriptors used, the number of staff linked to each descriptor and whether the district views the performance descriptor as an acceptable or unacceptable indicator of teacher performance.
• Principal Evaluation Transcript
  Length - 8:49
  The webcast addresses the requirements for capturing data related to principal evaluations. The webcast focuses on the collection of summative data at the district level related to the total number of principals evaluated, the number of evaluations which were summative in nature, the type of instrument used in the evaluation process, the number of descriptors used, the number of principals linked to each descriptor and whether the district views the performance descriptor as an acceptable or unacceptable indicator of principal performance.

Spring 2012 Training Materials

2011-2012 Long-Standing Spring BEDS Reference Manual (2012-05-04)

Spring BEDS Evaluation and Minutes Definitions (2011-05-02)

Spring BEDS Evaluation and Minutes FAQ 2012-05-02